RESPONSIBILITIES
1. Drafts, revises, and formats legal documents, correspondence, memoranda, and emails from written material or transcription.
2. Prepares and organizes documents and exhibits for court filings, hearings, arbitrations, mediations, depositions, and related proceedings.
3. Proofreads materials to ensure accuracy, proper grammar, and compliance with Firm formatting standards.
4. Reviews, sorts, and distributes incoming mail and emails.
5. Coordinates and schedules meetings and appointments for attorneys.
6. Maintains attorney calendars, ensuring deadlines and key dates are tracked and updated in the master calendar.
7. Utilizes computer and transcription tools to efficiently produce accurate legal documents and correspondence.
OTHER RESPONSIBILITIES
8. Coordinates travel arrangements for attorneys, including lodging, flights, and transportation.
9. Assists with the preparation of marketing materials, such as pitch folders, attorney biographies, and PowerPoint presentations.
10. Performs other duties as assigned.
QUALIFICATIONS
11. High School Diploma required.
12. Prior experience as a litigation legal secretary.
13. Strong typing, reading, and proofreading skills for accurate preparation and revision of legal documents.
14. Proficiency in MS Office Suite (Word, Excel, PowerPoint).
15. Experience with document management systems (e.g., iManage).
16. Typing speed of at least 70 wpm.
17. Excellent organizational skills with the ability to prioritize work for multiple attorneys.
18. Professional communication skills, both written and verbal, with clients, attorneys, vendors, and staff.
19. Ability to operate standard office equipment, including computers, transcription devices, fax machines, and advanced photocopier functions.