We are seeking a highly organised and detail-oriented Procurement / Purchasing Administrator to provide essential support to our Buying team. This role plays a key part in ensuring product, supplier, purchasing, and compliance data is accurately maintained across our systems. Working closely with Buyers, suppliers, and internal departments, you will help maintain smooth procurement operations by managing product records, tracking orders, maintaining supplier documentation, and supporting stock and purchasing administration. This role enables Buyers and Senior Buyers to focus on strategic sourcing and stock management while ensuring day-to-day procurement processes run efficiently. Key Responsibilities: Set up new products and maintain accurate product records within internal systems. Maintain and update the New Product Tracker and ensure product weights are correctly captured. Ensure purchase orders are completed accurately and liaise with suppliers to resolve any discrepancies promptly. Maintain the ETA tracker by updating supplier lead times and promised delivery dates. Perform system imports and maintain procurement data across systems. Update and maintain reserve stock allocations for specific tiered customers. Produce and distribute weekly stock reports. Manage barcode queries, including incorrect stock labelling or relabelling requirements. Handle container queries and circulate shipping documentation to relevant teams. Request Letters of Authority (LOAs) or invitation letters from suppliers where required. Maintain compliance documentation and ensure records are stored correctly and available for distribution when required. Review Commercial Invoices (CI) and check HS Codes using the approved HS Code table. Support the supplier returns process, ensuring replacement stock or credit notes are received. Maintain records of expected supplier credit notes and follow up where necessary. Respond to queries from internal departments including Sales, Marketing, Warehouse, and Finance. Support the Samples Tracker by coordinating sample dispatch and monitoring feedback. Ensure proforma invoices, delivery documents, and commercial invoices are correctly filed and accessible. Chase supplier statements monthly and confirm documentation is complete before Finance review. Support preparation for supplier meetings, including coordination of hospitality and meeting logistics. What we’re looking for: Previous experience in an administrative role, ideally within procurement, purchasing, or supply chain. Strong attention to detail and excellent organisational skills. Experience maintaining records and managing data in ERP or purchasing systems. Ability to manage multiple administrative processes and maintain accuracy under deadlines. Strong communication skills with the ability to work across multiple departments. Confidence communicating with suppliers and resolving queries. Good working knowledge of Microsoft Office, particularly Excel. A proactive and collaborative approach with the ability to support a busy buying team. What's on Offer Salary commensurate with experience 30 days holiday increasing with service Life Insurance Benefit Cashback Healthcare Plan (Westfield Health) Discounts on Retail & High Street products (Westfield Rewards) Discounts on our products to assist with smoking cessation Cycle to Work Scheme On site parking (Head Office) On site gym (Head Office) Additional enhanced benefits with service (access to company caravan, enhanced family friendly benefits) Apply today to join a company that values teamwork, innovation and excellence We look forward to reviewing your application and potentially welcoming you to our team. Flavour Warehouse is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences. trust excellence collaboration innovation passion