We are looking for a General Office Assistant to provide an efficient and friendly general office and reprographics service to the firm, undertaking a variety of tasks which facilitate the smooth running of the department and any ad hoc general office tasks as required for cover.
This role is 5 days a week in the office. The hours are Monday to Friday 09:00 - 18:00.
Job responsibilities:
General office:
* Sorting, scanning and delivering incoming and outgoing post in a timely manner
* Booking local, national and international couriers
* Assist in setting up meeting rooms, to include moving and rebuilding operable walls
* Assist the onsite team when required in setting up video conferencing
* Assist the team with any internal moves
* Liaise with the building’s security team to arrange access for contractors or deliveries
* Undertaking a variety of other general ad hoc duties and errands as required
* Strong organisational and administrative skills, attention to detail and ability to work flexibly under pressure
* Ability to demonstrate excellent judgement and discretion regarding personal and commercially private information
* Archiving closed matters and sending files to storage
* Transporting boxes and other items, involving some lifting and carrying (inside and externally)
Reprographics:
* Preparation of court bundles
* Burning CDs, binding and laminating
* Liaising with outside providers with reference to outsourced copy jobs
* Ensuring the reprographics areas are kept tidy and organised
* Monitoring the stationery supplies, placing orders (with approval), delivering stationery as necessary and maintaining orderly stock cupboards and store rooms
* Ensuring the MDF’s are fully stocked, and paper and toner is readily available at all times
* Undertaking a variety of other general ad hoc duties and errands as required
General skills:
* Well organised, uses initiative, prioritises appropriately, applies self, shows attention to detail, manages own workload and meets deadlines
* Demonstrates excellent communication and social skills (respectful, positive, articulate, professional and empathetic)
* Delivers helpful internal services with a “can do” approach, shows commercial awareness and represents the department/firm appropriately
* Proposes information and ideas
* Shows sound judgement and resolution skills; acts within boundaries
* Shows dedication, passion and eagerness
* Is a respectful, reliable and caring team player
* Reflects and respects the firm’s culture
#J-18808-Ljbffr