Overview
The Ward Medical Secretary plays a vital role in supporting the smooth and efficient running of a busy inpatient Mental Health Unit. Working closely with ward consultants, junior doctors, the wider multidisciplinary team, and administrative colleagues, the postholder will provide high‑quality, confidential administrative and clerical support to ensure the delivery of safe, effective patient care. This is an ideal opportunity for someone who is motivated, reliable, and committed to supporting high quality mental health care.
Responsibilities
* Manage clinical correspondence, including typing, audio typing, formatting, and distributing letters, reports, discharge summaries, and other documentation within agreed timescales.
* Maintain accurate and up‑to‑date patient records on electronic clinical systems, ensuring all information is entered promptly and in line with confidentiality and data protection standards.
* Coordinate consultant activity, including scheduling meetings, supporting ward rounds, preparing documentation, and ensuring clinicians have the information they need for patient reviews.
* Act as a key point of contact for internal and external enquiries, responding professionally and directing queries to the appropriate team member or service.
* Support the ward with tasks such as appointment coordination, minute‑taking, updating clinical systems, and preparing documentation required for ward rounds, meetings, and patient reviews.
* Contribute to the wider functioning of the service, including supporting the medical student intake and offering cover for the Ward Administrator when required.
About the Trust
We are a specialist NHS Foundation Trust that provides community, mental health and learning disability services for the people of Barnsley, Calderdale, Kirklees and Wakefield. We also provide low and medium secure services and are the lead for the West Yorkshire secure provider collaborative.
Our mission is to help people reach their potential and live well in their communities; we do this by providing high‑quality care in the right place at the right time. We employ staff in both clinical and non‑clinical services who work hard to make a difference to the lives of service users, families and carers.
We encourage and welcome applications from all protected characteristic groups, we value diversity and want our workforce to be reflective of our communities.
Being a foundation Trust means we’re accountable to our members, who can have a say in how we’re run. Around 14,300 local people (including staff) are members of our Trust.
Join us and you will be one of over 4,500 staff committed to supporting and improving the mental, physical and social needs of the thousands of people we meet and help each year.
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