The Role
12 months Fixed Term Contract
The role
This is a busy role that requires excellent organisational and prioritisation skills. Both the Chief Viewer Office and Director of Brand & Marketing need a highly organised and efficient Senior PA to take control of managing the administration for their business area. They must play a key role in managing the smooth running of their schedule and day-to-day office.
The role will require a confident, career PA who shows strong initiative in your role.
Main responsibilities
* Extensive diary management
* Arranging meetings
* Booking meeting rooms and arranging catering for meetings
* Point of contact for clients and guests visiting the office for meetings
* Proactive management of inboxes, removing junk mail, flagging priority emails
* Arranging onboarding for new starters; ensuring tech is set up and equipment is ordered
* Submitting expenses
* Support with presentations on PowerPoint and/or Google Slides when required
* Finance & Legal support; setting up suppliers, raising PO numbers, processing invoices and liaising with Legal for NDAs and SoWs when needed
* Supporting senior team with arranging meetings
* Booking nationwide and international travel and accommodation
* Preparing itineraries for business trips
* Working with team of internal PAs to ensure Viewer Leadership Team are aligned
* Providing holiday cover to other PAs
* Supporting with events, organising workshops and away days
* Manage board papers
* Supporting Directors with their wider industry responsibilities
Skills you'll need (minimum criteria)
* PA experience at Director level, having managed multiple busy diaries
* Must be confident with Microsoft Office/Google Workspace apps including Powerpoint and Google Slides
* Must have prior experience of senior stakeholder engagement at all levels
* Must be able to work autonomously
* Sound administrative skills including meeting organisation and diary management
* You will ideally have a proven ability to prioritise accordingly to occasionally conflicting needs
* Confident communicator with a good eye for detail
Other things we're looking for (key criteria)
* It would be beneficial if you have an interest in media
* Comfortable with managing highly confidential information
* Demonstrates ability to operate well within a team
* Flexible and creative approach to problem solving - anticipating potential future issues
* Proactive self-starter with initiative who has the skill and the confidence to make appropriate decisions
* Enthusiastic, energetic & efficient
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