Job Description
Due to growth my Wolverhampton based client are looking for an Administrator to provide comprehensive support to their electrical department on a full time & permanent basis.
You will be responsible for coordinating works, maintaining accurate tracking systems, supporting payroll processes, ordering materials, liaising with clients and suppliers, updating Management Plans, and ensuring that all scheduling and documentation requirements are managed efficiently.
Duties:-
* Schedule and dispatch works for engineers
* Coordinate and schedule works for clients, including issuing appointment letters to residents and updating client trackers.
* Updating trackers with progress for each job and is aligned with client portals and internal systems
* Verify submitted time sheets against completed works and job records.
* Ensure wage submissions are accurate and processed in line with company procedures.
* Support in ordering materials required for works, ensuring accuracy and cost control.
* Liaise with suppliers to confirm pricing, availability, and delivery timelines.
* Track material orders to ensure timely delivery in line with scheduled works.
* Resolve supplier queries relating to deliveries, shortages, or discrepancies.
* Act as a point of contact for client queries relating to scheduled works.
* Generate KPI reports on scheduled, completed, and outstanding works as required.
* Monitor workflow to ensure deadlines and service level agreements are met.
* Provide general administrative support to the department.
Key Skills:-
* Previous experience in an Scheduling / Planning or Coordination role.
* Strong organisational skills with the ability to multitask in a fast paced environment.
* Excellent attention to detail
* Confident using Microsoft Office, particularly Excel.
* Strong communication skills (written and verbal).
* Experience within an electrical, construction, or trade-based environment would be advantageous