Job Title: HR/Admin Assistant Location: Office-Based (Maidstone, Kent) Reports To: Managing Director Employment Type: Full-Time / Permanent Job Purpose To provide efficient and effective support across HR administration, general office administration, and office service-related tasks. The role is ideal for a candidate with foundational HR qualifications (e.g. CPD Level 3) who is eager to develop a career in Human Resources while also contributing to the smooth operation of the office environment. Key Responsibilities HR Administration Maintain and update employee records, both digital and physical. Support the recruitment process by coordinating interviews, preparing documentation, and posting job adverts. Assist with onboarding and induction processes for new hires. Monitor training records and support CPD tracking. Support absence and leave administration including annual leave, sick leave, and other types of leave. Assist with employee relations administration such as disciplinary and grievance documentation. Ensure compliance with HR policies, procedures, and legislative requirements. General Administration Answer phones, direct calls, and manage general email inboxes. Order and manage office supplies and stationery. Health & Safety administration and record keeping. Provide administrative support to senior managers and teams as needed. Draft and format letters, memos, minutes, and reports. Maintain office filing systems and manage document archiving. Office Services and Facilities Support Coordinate office maintenance and liaise with external service providers. Manage meeting room bookings, setup, and refreshments. Support health and safety compliance activities and recordkeeping. Assist in organising staff events and internal communications. Act as a key point of contact for day-to-day office-related queries. Person Specification Qualifications CPD Level 3 Certificate or Diploma in Human Resources (or equivalent) – required Willingness to pursue further CIPD or equivalent qualifications – essential Experience Previous experience in an administrative or HR support role – desirable Familiarity with basic employment legislation and HR processes – preferred Skills and Competencies Strong organisational and multitasking skills. High level of attention to detail and accuracy. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint). Excellent verbal and written communication skills. Discreet and able to handle confidential information with integrity. Proactive, adaptable, and flexible to meet varied business needs. Opportunities Support for further HR qualification and professional development. Exposure to a broad range of HR and administrative responsibilities. Progression opportunities within HR or Office Management pathways.