Overview
Aquilo recruitment are working in partnership with a leading manufacturing business which, due to expansion, are looking to add a personal assistant to support members of the executive team and also cover other areas of the business when needed. The role is an exciting opportunity for someone who loves working with a strong leadership team, both in the UK and overseas, and is looking for a new challenge.
Key Accountabilities
* Working for members of the Executive team, the PA's primary aim is to provide administrative support to facilitate the smooth and efficient organisation of the relevant functions. The PA must understand the responsibilities, needs and priorities of the Executives supported, to create the time and space needed for them to focus on the strategic requirements of their roles.
* The PA will be able to work independently with little or no supervision, to interact with colleagues at all levels in a fast-paced environment and be an ambassador for the Company.
* Liaise with staff/customers/visitors both in person and via the telephone/email on behalf of managers and in line with own work content.
* Handle a wide range of confidential information, from company policies and management objectives, reports, and all aspects of Company business activities.
* General administrative support covering all forms of correspondence/documentation including minutes, notes, reports, presentations.
* Diary management for managers, always being aware of conflicting and prioritising time demands.
* Organise events including room bookings and provision of refreshments.
* Prepare and submit approval forms including mileage and expenses.
* Process invoices on SAP.
* Liaise with other PAs, both in UK and overseas to ensure smooth running of international arrangements.
* Distribute actions from meetings and follow up to ensure completion.
* Research and make necessary travel arrangements including flights, chauffeurs, accommodation, trains, ferries, taxis, etc. both for UK and overseas travel.
* Process incoming and outgoing post/email, if necessary, dealing and delegating urgent documents in the absence of manager using discretion and initiative.
* Maintain record of holidays for Exec team.
* Assist in any operation which will ensure that the smooth, efficient and effective activities within the business are maintained.
* Other duties that are required as appropriate.
Key Skills & Experience
* Experienced in a PA role, to with experience to include:
* Minute taking
* Diary management
* Event organisation
* Meeting planning
* Travel arrangement
* Well proven verbal and written communication skills
* Confident, polite, friendly and professional manner
* Strong administrative skills
* Well organised with the ability to plan own time
* Experienced team player
* Proficient in MS Office
* Self-motivated and able to work with minimum supervision
* Applicants must have unrestricted rights to work in the UK
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