Job Title: Executive Assistant & Operations Support
Salary: £30,000 - £35,000 FTE (this will be pro rata)
Hours: Monday to Friday, 9:00am - 3:00pm
Location: Hybrid (2-3 days in the office - aligned with CEOs schedule, which may vary week to week)
The Role
We are seeking a highly organised and proactive Executive Assistant to work closely with the CEO in a pivotal, high-trust role. Acting as a true right-hand support, you will play a key part in ensuring priorities are managed effectively, decisions are implemented, and the business operates in a structured and forward-moving way.
This is a varied position combining executive support with broader operational, administrative, and coordination responsibilities across the business.
Key Responsibilities
Executive Assistant Support
* Full management of the CEOs diary, inbox, and priorities
* Act as a gatekeeper, ensuring time is aligned with business needs
* Draft and respond to communications on behalf of the CEO
* Prepare meeting packs, agendas, and documents
* Attend meetings, take minutes, and track actions through to completion
* Follow up on delegated actions to ensure accountability
* Coordinate UK and international travel, itineraries, and logistics
* Support client and stakeholder communication
* Handle confidential information with discretion
Business Operations & Administration
* Provide structured administrative support across the business
* Maintain accurate records, documentation, and compliance tracking
* Support finance processes (invoicing, payroll data, account coordination)
* Assist with HR administration including onboarding and recruitment coordination
* Prepare reports, documents, and presentations
* Organise internal meetings, training, and team initiatives
* Contribute to process improvements and business organisation
Project & Priority Management
* Support tracking of key projects and business priorities
* Maintain visibility of deadlines and deliverables
* Proactively follow up with stakeholders to ensure progress
* Help drive structure, momentum, and completion across initiatives
* Provide support in planning and decision-making
Light Marketing Coordination
* Provide occasional support with marketing coordination
* Assist with content planning or scheduling updates
* Liaise with external marketing partners where required
* Ensure actions from marketing meetings are followed through
Please note: this is a support function and not a core marketing role.
What Were Looking For
* Proven experience as an Executive Assistant, PA, or in a senior administrative role
* Exceptional organisational skills and attention to detail
* Strong communication skills, both written and verbal
* Confident working with senior stakeholders and representing leadership
* Proactive, solutions-focused, and able to use initiative
* Comfortable managing multiple priorities in a fast-paced environment
* High level of discretion and professionalism
* Strong IT skills and ability to produce high-quality documentation
The Opportunity
This is an exciting opportunity to become a trusted partner to the CEO, with real visibility across the business. You will play a key role in shaping day-to-day operations, bringing structure, clarity, and momentum to both strategic and operational activities.
For the right person, this is a role where you can truly make an impact—not just provide support.
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