At Aztec, we provide talented and dynamic individuals with the opportunity to build a rewarding career.
We’re an ambitious company, committed to building long‑term partnerships with our clients and delivering operational excellence at every stage of their fund’s lifecycle.
Our culture is what makes us a standout place to work. Our people are at the heart of our business: putting clients first; delivering service excellence; working as one team; building lasting connections and embodying our values and purpose.
Join our journey and discover what makes us the bright alternative.
About The Role
Reports to the Client Relationship Manager
The purpose of this position is to carry out routine day‑to‑day administration of fund structures under the direction of a Client Relationship Manager.
What You’ll Be Doing
* Administer funds, management companies and associated fund structures within the team and liaise with clients and intermediaries on a daily basis
* Assist with all aspects of company secretarial matters, including the preparation of agendas, collation and distribution of board packs, shareholder meetings and drafting minutes for routine meetings
* Maintain accurate investor records on eFront and process investor changes
* Prepare manual and electronic payment instructions to settle fund expenses and assist with the maintenance of the electronic payments library
* Process and co‑ordinate routine fund operations, including Investor Level and Fund of Fund investment level calls and distributions
* Completion and review, including coordination, of underlying investment documentation for deal closings within our Fund of Funds structures, including but not limited to subscription documentation, to ensure completeness, accuracy and compliance with partnership agreement requirements, investment policy statements, client‑specific policies and risk appetite
* Manage document retrieval from appropriate legal/client portals, incorporate comments from counterparties and oversee timely circulation and final upload of executed documents to the correct portal to support investment closing
* Ensure regulatory and statutory fillings are made in timely manne
* Assist with the accounts distribution and filing process
* Assist and support the induction, integration and training of Trainee staff
What We’re Looking For
* The candidate will be expected to be studying towards a relevant professional qualification (preferably ICSA Certificate level or equivalent)
* 1 - 2 years relevant experience in a financial services environment
* Computer literacy skills are essential
* Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts
* Excellent collaboration skills and passionate team player
Aztec will provide the training, both in‑house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.
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