Permanent role
3 days a week
Days worked are flexible and to be mutually agreed.
Responsibilities include:
-The general smooth running of the office, Human Resources administration and IT support.
-Arranging annual PI Insurance, with partners obtain competitive prices from brokers
-Input Practice data for Annual RIBA Benchmarking
-Assist partners with the Annual ISO9001 Audit
-Maintain database of Age and version numbers of office software and hardware, advise when systems are out of date
-Review Annual Cyber Security requirements, liaise with partners and input data for renewal
-Positive Planet – Carbon Footprint, compile and input data for annual report
-Assist in preparing bids for new work
-Managing Rackspace email platform
-Act as Focal point for NatWest Mentors in respect of human resources and advise partners on changes
-Book maintenance visits for fire and building security systems an maintain records
-Review with partners and renew Broadband provider annually
-Review statutory service providers annually with partners and renew as necessary
-Review Office insurance annually with partners and renew policies
-Provide data for Annual waste management compliance
-Monitoring and ordering of consumable items used in the office, e.g. stationery, binbags
-Maintain a secure list of IT passwords
-Assist in setting up new computers and software.
-Proof reading documents
-Periodic review of office policies with partners and update as necessary.
HR
•Keeping up to date documentation, personnel records, holiday records
•NatWest Mentors, assisting with recruitment, onboarding new staff
•Scheduling staff reviews/appraisals and ensure partners carry them out/follow up documentation
IT
•Keeping computers up to date
•Carrying out annual Cyber Security review
•Setting up new computers
Requirements of applicants
Essential
* Previous administrative and office management experience in a professional services business
* Strong communication skills
* Confident with IT systems and ability to learn new systems
* Strong ability to multitask and manage time effectively
* Good team worker
* Proactive, self motivated, organised with strong planning skills
* Attention to detail
* Friendly and upbeat demeanour
* Comfortable dealing with confidential information and managing appropriately
Desirable
* Experience of working in an architecture practice
* Previous HR administration experience
* Experience of working in a small or medium sized business
Benefits
30 days holiday inclusive of public holidays full 5 day worker. The role is part time 3d/week therefore the annual holiday entitlement will be 18 days.