Description
Job title -Accounts Payable Administrator
Department Finance
Reports to Finance Manager
Location - Portal Mill (Melksham)
Job summary
1. To collaborate with internal teams to ensure accurate and timely posting of invoices.
2. To receive and record invoices on to Syteline.
3. Ensure all invoices are authorised before arranging payment.
4. Arrange payment of invoices
5. To carry out month end and year end activities as required.
6. To respond to vendor payment queries as required.
7. To work within the requirements of the company’s Health and Safety, Quality and Environmental management systems.
Specific responsibilities
8. Ensure timely processing of all vendor invoices according to established process of controls. The expectation is that this role will perform a varying amount of invoice vouchering and supplier query/follow-up on the more complex accounts.
9. Liaise with other departments to ensure any queried invoices are cleared in a timely manner.
10. Payment of invoices by BACS or cheques, and record petty cash movement.
11. Deal with supplier queries by telephone or e-mail.
12. Maintenance of invoice scanning system.
13. Month-end and year-end reconciliations for other general ledger areas as assigned in a team-based closing approach.
14. Regular review and follow-up of supplier accounts as required to ensure accuracy, reasonable aging, and audit support purposes.
Company requirements
Health & Safety; ensure that safe working practices are followed. Attend safety briefings, as requested. Take responsibility for your own and your co-workers safety in accordance with The Health & Safety at Work Act 1974, and The Management of Health and Safety at Work Regulation 1999
Compliance; ensure compliance with business systems, processes, certification schemes, regulations and legislation relevant to the scope of your role. Support internal quality controls and audits to demonstrate compliance.
Job holder requirements
Able to work on own initiative
Able to work to deadlines
Company values
Leadership – leading by example
Purpose – energy and drive
Beliefs – integrity and trust
Design – problem solving
Connections – relationships
Growth – continuous improvement
Performance – achieve standards
Who We Hire?
Simply put, we hire qualified applicants representing a wide range of backgrounds and abilities. MillerKnoll is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We’re committed to equal opportunity employment, including veterans and people with disabilities.
MillerKnoll complies with applicable disability laws and makes reasonable accommodations for applicants and employees with disabilities.