Job Description:
Responsibilities
To be shared amongst the transactional team
Accounts Receivable
· Relationship management of both internal and external stakeholders to ensure invoice queries are dealt with promptly.
· Responding to queries from customers and chasing outstanding payment
· Monitor regular payment of machine accounts – prepare monthly schedule
· Prepare new account applications for approval by Transactional Finance Manager
· Review ongoing credit limits – suggest changes where required
· Issue monthly statements and weekly payment reminder notices
Accounts Payable
· Registering invoices daily, matching to purchase order and seeking stakeholder approval.
· Management of all supplier portals to ensure accurate cost capture.
· Statement reconciliation in line with departmental timetable.
· Processing BACS and manual payments when required (multi currency).
· Data maintenance of supplier accounts including the setting up of new supplier accounts.
· Identify and log queries, liaise with suppliers and internal staff to resolve effectively
· Complete monthly statement reconciliations for the 80 suppliers
· Follow ITW intercompany process to ensure all invoices processed and paid on time.
· Review old balances on AP or GRNI for correctness
· Complete inter co reconciliation and prepare monthly netting schedule
Cashbook
· Checking and verifying bank transactions
· Daily posting of receipts & payments in line with departmental requirements.
· Prepare weekly and Month end bank reconciliation.
General/Other
· Ensuring there is a clear record of financial transactions (income and expenditure) in accordance with organisational and tax authority requirements
· Preparing ledger balances, control accounts and statements, reconciling all the figures
· Identifying and correcting or referring any errors or accounting discrepancies
· Preparing reports at each month end
· Providing cost and revenue information in the required formats to the relevant people
· Delivering reliable administrative accounting support and customer service
· Perform duties in line with audit requirements.
· Outlook Mailbox maintenance.
· Complete any other ad hoc transactional tasks as required.
· Help support implementation of new ERP system
Job Requirements:
Experience/Skills/Attributes
· Accounts payable/receivable experience.
· Great interpersonal and communications skills.
· Self-disciplined.
· Good team working skills.
· The ability to work to tight deadlines and be able to work under pressure.
· Good Excel Skills required.
· Attention to detail/accuracy.
· Forward thinking with a focus on continuous improvement.
· Team player with the ability to act autonomously.
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