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We are looking for a highly organized and proactive Personal Assistant (PA) to support the Director on a part-time basis. The successful candidate will have excellent administrative and communication skills and the ability to manage a variety of tasks efficiently.
This role requires someone who can manage schedules, coordinate correspondence, handle expense management, and provide high-level administrative support. The ideal candidate will be a confident multitasker with a professional approach and the ability to work independently.
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Key Responsibilities:
Diary & Schedule Management:
Manage the Director’s calendar, scheduling meetings, appointments, and events.
Ensure all engagements are planned and prioritized effectively.
Administrative Support:
Draft, edit, and format correspondence, reports, and presentations.
Handle incoming and outgoing emails, calls, and messages.
Organize and maintain electronic and paper files.
Expense Management:
Collate monthly receipts and prepare an expense form.
Attach receipts and submit the completed form to the Director for sign-off.
Send approved expense forms to accounts for payment processing.
Task Coordination:
Coordinate with other departments and external stakeholders to ensure tasks and projects are on track.
Take minutes during meetings and follow up on action points.
Travel Arrangements:
Organize travel, accommodation, and itineraries as required.
Project Support:
Assist with projects and ensure deadlines are met.
Prepare documents, reports, and summaries for presentations.
Confidentiality:
Handle sensitive information with the utmost discretion and professionalism.
Requirements
Qualifications:
No formal qualifications are required, but relevant qualifications in business administration or secretarial studies are desirable.
Experience:
Proven experience as a Personal Assistant, Executive Assistant, or similar role.
Skills & Attributes:
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to multitask and prioritize effectively in a fast-paced environment.
A proactive and adaptable mindset with attention to detail.
Part-time, 3 days per week, with some remote working flexibilit
(pro-rata, based on £25,000 - £30,000 full-time equivalent)
28 days holiday per year (pro-rata)
Flexible working arrangements
Part-time, 3 days per week, with some remote working flexibility
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