Job description: Position: Contracts Administrator
Location: Head Office, Ballinderry Road, Lisburn
Responsible to: Senior Management
Contract type: Full-time, permanent
Working hours: Monday - Thursday (08:00 - 17:00 with 45min break), Friday (08:00 - 16:00 with 30min break)
Why work for McQuillan Companies?
McQuillan Companies, a family-run business in Northern Ireland, offers a diverse range of services including roadworks, civil engineering, demolition, quarrying, waste management, outdoor cleaning, and analytical chemistry. We value all perspectives and create a supportive environment where people thrive.
John McQuillan Contracts is a leading civil engineering and road surfacing contractor based in Northern Ireland, undertaking projects such as road construction, maintenance, surface treatments, car parks, environmental schemes, waterway works, demolition, and sports pitches. We deliver excellence through experienced staff, extensive equipment, and strong partnerships, serving both public and private sectors, including clients like DfI Roads and Local Councils.
Benefits
* Competitive salaries
* Employee health scheme
* Private healthcare
* Employee pension scheme
* 31 days annual leave, increasing with service
* Development and training opportunities
* Team building activities
Overall objectives
We seek a proactive, detail-oriented Contracts Administrator to join our expanding team. The role involves supporting operations and administration, reporting to senior management, and ensuring efficiency. It offers a chance to upskill with new technologies and work within a friendly team.
Key responsibilities
* Managing reports and timesheets for operational staff
* Assisting with daily programme preparation
* Tracking van times and recording hours
* Sourcing utility mark-up information
* Processing sales invoices and payments
* Supporting tender processes
* Providing administrative support to directors and staff
* Maintaining filing systems and office equipment
* Handling correspondence and calls
* Arranging mail, photocopying, scanning
* Managing stock levels
* Reception duties and internal catering support
Essential criteria
* Strong IT skills, including Microsoft Office
* Ability to work independently and take initiative
* Attention to detail and confidentiality
* Organizational and multitasking skills
* Effective communication skills
* Client relationship awareness
Desirable criteria
* Experience in similar roles
* Teamwork and cross-functional achievements
* Experience with contracts, invoices, or financial admin
Closing date for applications: Wednesday 7th May 2025. This description is a guideline and may evolve with the company's strategic needs.
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