Executive Assistant to CEO
Location: City of London
Salary: £60,000 - £70,000 DOE
Work Style: Full-time, office-based
Is this your next role?
An esteemed organisation, currently seeking an outstanding, skilled, and personable Executive Assistant with expertise within a small team financial services setting. The role involves delivering dedicated support to the CEO and providing assistance to the CEO's direct reports as needed.
What you'll be doing.
Diary Management
* Efficiently manage the CEO's calendar, handling invites, prioritising engagements, and ensuring preparedness for each meeting.
* Independently rearrange the calendar, considering travel logistics, delays, and meeting overruns.
* Proactively assist the CEO in maintaining punctuality and being well-prepared for appointments.
* Screen telephone calls, exercising discretion, and escalating issues when necessary.
Meeting Organisation:
* Organise internal and external meetings, addressing logistics, technology, and material preparation.
* Coordinate venues, restaurants, and ensure optimal setup, including catering for dietary requirements.
* Assist in preparing meeting materials and attending meetings with the CEO, recording notes and action points.
* Prepare Board papers and supporting documentation in advance of meetings.
* Facilitate video and teleconference meetings.
Travel & Expenses:
* Manage complex international and domestic travel arrangements with flexibility to adjust to frequent schedule changes.
* Prepare comprehensive travel itineraries and determine the most effective travel platform.
* Generate accurate and timely expense reports.
General:
* Support the CEO in preparing presentations, reports, and proposals.
* Draft correspondence and responses on behalf of the CEO.
* Maintain key documentation, records, and engage in social media management.
* Oversee internet and intranet maintenance.
* Develop relationships with external counterparts, Board members, their EAs, and staff.
* Maintain contact databases, distribution lists, and mailing lists.
* Provide assistance to senior team members and collaborate with Group EAs, offering backup support as required.
What you'll need.
* Minimum of 5 years' experience as an EA to C-suite Executives.
* Graduate degree but (not essential)
* Has a proven track record of managing a busy CEO who travels frequently.
* Technical proficiency in Microsoft Outlook, Microsoft Teams, Excel, and PowerPoint.
* Social media-savvy with an interest in marketing and communications.
* Strong administrative and multi-tasking, organisational skills.
* Excellent verbal and written communication skills.
* Personable, driven, and able to work effectively in a small company environment.