Role Brief
The Office Manager and Personal Assistant reports to the Project Director. They are responsible for organising and coordinating a range of office operations, overseeing the implementation of policies and procedures, and contributing to business targets.
Candidate Responsibilities
* Manage budgetary authority to sign off expenditure. Meet regularly with the Finance Manager to review budgetary positions and take corrective actions as appropriate.
* Manage all facilities services within the office, overseeing and checking the work of tradespersons/contractors.
* Oversee contractors working on site, e.g., building/office refurbishment and other major changes, ensuring all safety measures are in place.
* Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
* Organise regular PAT testing of all office equipment and maintain records for audits.
* Serve as the go-to person for office enquiries, guidance, and conflicts.
* Monitor the Director's inbox daily, respond to emails, and take independent actions as required.
* Manage the Director's diary proactively and efficiently, making independent decisions.
* Set up all meetings and schedules, and cascade information accordingly.
* Research, contribute, and prepare data/information for internal and external meetings and presentations.
* Prepare, compile, and contribute to reports for operational meetings.
* Manage reception staff, ensuring resources are deployed effectively and work is recorded against correct project and overhead codes.
* Handle recruitment, dismissal, target setting, and appraisals. Conduct regular 1:2:1 meetings and implement improvement plans with defined timescales if performance issues arise.
Candidate Requirements
* Degree/NVQ4/HND or at least 5 years proven experience in a similar high-profile role.
* Proven experience in managing and supervising a team, including appraisals and performance results.
* Strong team-building skills, with the ability to direct, monitor, and supervise staff.
* High level of accuracy in researching and preparing data, with strong analytical and problem-solving skills.
* Confidence, initiative, and the ability to handle sensitive and complex situations.
* Advanced management understanding.
* Excellent interpersonal skills, capable of handling interruptions and meeting deadlines.
* Ability to make solid professional judgments, sometimes on behalf of the Director.
* Effective organizational and written communication skills, with excellent language and grammar.
* Proficiency in computer skills, including spreadsheets and word processing.
* Ability to prioritize workload for self and team members.
Randstad CPE values diversity and promotes equality. We encourage applications from all sections of society and are happy to discuss reasonable adjustments to support your application.
Candidates must be eligible to live and work in the UK.
This job posting is active and open for applications. #J-18808-Ljbffr