As the Office Coordinator, you will report to the UK Facilities Manager, assisting with the day-to-day operations and delivery for our London premises and those services rendered to them, including the smooth running of Reception services. Working on the front desk you will be the first point of contact for all face-to-face and telephone enquiries. You will also be a primary contact for building management and be aware of all activity affecting the running of the business. Being aware and critical of the environment is key, solving issues or potential issues before they arise. The role requires a resourceful, organized, multi-tasker with excellent organizational, communication, interpersonal and relationship skills. You will be expected to support all areas of the business. You will be responsible for following existing processes, developing and proposing improvements.
1. Reception services
2. Maintain close relationships and liaison with property management
3. Building pass management
4. Coordination of maintenance activities – logging of incidents and communication with suppliers/services
5. Coordination of cleaning activities
6. Monitor services and solutions to rectify problems identified
7. Provisioning of office supplies – with cost analysis/reporting
8. Health and safety monitoring
9. Identify operational problems and inefficiencies and find solutions
10. Asset management/Audits
11. Facilitate recycling services
12. Management of room booking service
13. Undertake courier bookings & collection
14. Support with business travel bookings
15. Any other tasks as required by the business