The Deputy Head (Curriculum) Personal Assistant (PA) and Office Manager works as part of the Curriculum Office team providing PA and secretarial support to the Deputy Head (Curriculum) (DHC), managing the Curriculum Office, preparing letters, reports and data, general administration, and interacting with a wide range of stakeholders.
Responsibilities
* Managing the diary of the DHC, ensuring they are aware of commitments and well prepared with necessary documents.
* Preparing meeting agendas, taking accurate minutes and supporting the DHC and their team with action points.
* Writing first drafts of letters, reports and presentations for the DHC and the wider Curriculum Office.
* Providing general administrative support: typing reports, amending documents and policies, creating presentations, proofreading paperwork.
* Supporting the Curriculum Office with the Curriculum Staff appraisal systems and working with the Academic Data Analyst to prepare appraisal documentation using Power BI.
* Supporting the Curriculum Office with administration associated with the Graduate Teacher Development Programme.
* Assisting the DHC with the production of publicity material (printed and online) about the academic life of the school, working with the Communications Team where relevant.
* Supporting the Curriculum Office with data analysis, including workload data across the teaching population, and writing recommendations based on that data.
* Proactive management of all incoming communications into the Curriculum Office (email, post, telephone enquiries), filtering communications, drawing attention to urgent issues, drafting responses and replying directly where appropriate.
* Meeting and greeting all visitors at various levels of seniority and supporting professional hosting arrangements.
* Managing expenses for the Curriculum Office.
* Undertaking regular filing to ensure an effective filing system is in operation.
* Maintaining all relevant office systems, including data management, and ensuring office facilities are in order to enable efficient functioning of the Curriculum Office (ordering stationery, toner and office equipment).
* Working closely with the other PAs to ensure senior management always has appropriate administrative support.
* Undertaking any other reasonable tasks as requested to ensure the effective running of the Curriculum Office and school.
Qualifications and Compliance
* Demonstrable prior experience working in an Executive Assistant or Personal Assistant role within a fast‑paced organisation.
* Advanced level expertise in the Microsoft Office suite (Outlook, Word, Excel).
* Experience of working with Power BI is desirable; willingness to learn Power BI is essential.
* Proven ability to write reports and produce accurate documentation, including letters and emails, with the ability to proof‑read and edit others’ work.
* Experience of analysing data and drafting reports based on findings.
* Proven ability to successfully manage a variety of competing priorities without lapses.
* Experience of taking minutes; shorthand desirable.
* Previous experience working in an academic environment is not essential but desirable.
* All employees are expected to understand safeguarding procedures and demonstrate a commitment to safeguarding and promoting the welfare of children.
* Understand and comply with procedures and legislation relating to confidentiality.
* Display a commitment to and promote equality, diversity and inclusion.
Desirable Personal Attributes
* ‘Can‑do’ attitude – love getting stuck in and resilient under heavy volumes and fast‑changing priorities.
* Flexible – able to juggle many tasks, organise time and prioritise to avoid slips.
* Eye for detail – accuracy and meticulousness in writing and proofreading.
* Excellent communication – engaging with a variety of people, strong written and verbal skills.
Benefits
Benefits include a generous pension scheme with an 11% employer contribution (4.9% employee contribution), salary exchange for pensions and private healthcare, a confidential Employee Assistance Programme, and enhanced family‑friendly pay. Colleagues also benefit from a cycle‑to‑work scheme, subsidised lunches during term time, free or discounted access to the College’s sport and leisure facilities, and discounts with local retailers and businesses.
Working Hours and Notice
The working hours for the role will be 40 hours per week. During Eton College term time (32 weeks per year) these hours are from 8 am to 5 pm Monday to Friday with one hour unpaid for lunch each day. Outside of term time (7 weeks per year) hours of work will be by mutual agreement with the Deputy Head (Curriculum). The likely working weeks are:
* Two weeks at the end of August (from just before A‑level results day to the start of term).
* One week before the start and after the end of each other term.
The post holder may also be required to work on the occasional Saturday morning by mutual agreement; a day off in lieu will then be given during the required working weeks in the school holidays.
The working pattern for this role is 44.6 weeks each year (including annual leave, as outlined below), and the salary is paid in 12 equal monthly instalments.
The post holder will be entitled to 5.6 weeks of holiday per year (holiday year September to August). Paid annual leave must be taken during the first arising non‑working periods. If a bank holiday falls during a normal term period, the post holder will be required to work that day and may take a holiday day in lieu outside of term time. The remaining 7.4 weeks each year are deemed to be non‑working weeks.
Equal Opportunities
We are an equal opportunities employer. All applicants will be considered on merit and without regard to race, colour, religion, sex, national origin, disability, or any other protected characteristic.
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