As the DEOP Office Manager you will be responsible for managing the main team office, providing support to the Core Team and portfolio wide team and supporting the project team Office Managers, to work to our DEOP standards.
Main responsibilities
* Provide administration and governance support to the PLT
* Managing the DEOP Team Sharepoint site
* Compiling and issuing weekly DEOP team communications
* Supporting central functions in delivery of key tasks, including document control, security vetting, reporting etc
* DEOP Teams Calendar Management
* Managing team training calendar, organising training days, events and bookings.
* Provide front of house service to all external and internal visitors
* Taking telephone calls to proactively re‑direct people to others who can or may be able to assist
* Assist in organising monthly team meetings, conference calls, meetings, team events etc
* Booking and coordination of meeting rooms and organising of refreshments and lunches as required
* Ordering of office supplies – stationery, paper and kitchen supplies and PPE
* Developing DEOP team reporting and governance processes and standard documents
* Filing (including electronic) and post management system
* Audit leadership, completion and support
* Work collaboratively with other Office Managers within UK Regions
* Keeping project registers up to date.
* Organising training sessions for the Bovis team, Client team and Contractors
* Playing an active part in driving positive team culture, collaboration and ensuring DEOP is a place people want to work.
* Supporting the sustainability and social value team in delivering requirements for DEOP.
* Support compiling documentation for presentations, workshops and alike.
Essential experience
* Ability to communicate effectively with all levels of personnel both internal and external
* Excellent planning and organisation skill
* Ability to multi‑task, work to deadlines, prioritise tasks and work to optimum efficiency
* Professional and mature approach when dealing with internal contacts and external clients
* Maintaining confidentiality at all times
* Excellent computer skills – intermediate ability on Microsoft suite
* Strong networking and interpersonal skills
* Strong analytical skills, initiative and ability to think strategically and creatively
* The ability to be both a self‑starter and to work as part of a team
* Proven reliability, attention to detail, high level of accuracy
* Enjoys a busy and demanding environment, but remain calm under pressure
* Self‑motivating with a ‘can‑do’ attitude and demonstrable drive to get results
* Strong problem‑solving skills and can use own initiative
* Open, honest and willing to take responsibility for outcomes
Desirable experience
* Knowledge of UK Construction business
* Experience in a similar Role
We will provide
* Up to 10% employer pension contribution
* Private medical health benefit
* Enhanced parental leave
* Life assurance
* 25 days annual leave with the option to buy or sell additional days
* 3 days wellbeing leave in addition to annual leave
* Health and wellbeing support and initiatives
* 24/7 confidential Employee Assistance Programme including direct access to
* Talking Therapies and Coaching services
* Discounted gym membership to over 2,500 gyms nationwide
Please note that due to the nature of this role, national security vetting procedures apply, and a full UK security check will be carried out for the successful candidate. Further details about national security vetting can be found here: United Kingdom Security Vetting: Applicant – GOV.UK(www.gov.uk) or Vetting explained – GOV.UK ( www.gov.uk)
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