Estate Administrator
Overview
An exciting opportunity has arisen for an Estate Administrator to join a dynamic property management team. This permanent role requires an organised and proactive individual who can provide administrative support, coordinate tasks and projects, and deliver excellent service to clients, contractors, and stakeholders in a fast-paced environment.
Key Responsibilities
1. Act as the first point of contact for clients and service providers, ensuring professional communication at all times.
2. Manage diaries, coordinate meetings, and prepare accurate minutes and action plans.
3. Support facilities management (FM) projects, environmental initiatives, and sustainability programmes.
4. Handle financial administration including purchase orders, invoices, and budget formatting.
5. Maintain accurate records such as insurance trackers, contract schedules, and compliance documentation.
6. Ensure all reports and documents meet required standards and branding guidelines.
7. Assist with health and safety compliance, risk management systems, and certification processes.
8. Provide flexible support to the wider property management team and contribute to process improvements.
Skills & Experience Required
9. Minimum of 2 years’ experience in a similar administrative role, preferably within property or facilities management.
10. Strong IT skills including Microsoft Office and CAFM software (e.g., e-logbooks).
11. Excellent organisational, communication, and multitasking abilities.
12. Good knowledge of health and safety legislation (IOSH Managing Safely qualification desirable or willingness to train).
13. Awareness of sustainability practices and ISO standards (ISO14001 or ISO50001 advantageous).
14. High attention to detail and ability to work to tight deadlines.
Training & Development
15. IOSH Managing Safely training provided if required.
16. Opportunities for professional development in sustainability and property management compliance.
17. Join a professional, customer-focused team in a dynamic estate management environment.
18. Opportunity for career growth and development within a highly regarded organisation.
Build Recruitment Limited acts as an Employment Business for the supply of temporary workers and an Employment Agency in relation to permanent vacancies. Build Recruitment is an equal opportunities employer.