Job number
CEN00376
Faculties
Division of the University Secretary
Departments
Division of the University Secretary
Salary or Salary range
£41,005 - £45,616 per annum
Location/campus
White City Campus - Hybrid
Contract type work pattern
Full time - Open ended
Posting End Date
21 Sep 2025
About the role
This is an exciting opportunity for a proactive support professional with an
interest in the Higher Education sector, to play an important role at one of the
world's leading universities.
What you would be doing
As our Divisional Administrator, you'll provide an outstanding and proactive
operational and administrative support function to the Division of the University
Secretary. This will involve ensuring that operational and administrative processes
are in place to share information, files, processes, templates and know-how
across the Division's teams to enable them to work more effectively but also
more widely, including with other University teams and individuals. The post
holder must develop strong collaborative working relationships with members of
the Division.
What we are looking for
* A minimum of A-level education or equivalent experience;
* Experience of working effectively within a team;
* Experience of taking accurate notes at meetings;
* Experience of managing, setting up and maintaining administrative
systems and processes and keeping accurate records;
* Good working knowledge of Microsoft IT systems (Teams, Excel, Word,
Power BI);
* Ability to respond to changing priorities and plan workload;
* Excellent organisational skills and structured approach to work, and ability
to work to deadlines;
* Ability to provide advice and information to stakeholders.
A full list of essential and desirable criteria can be found in the Job Description
and Person Specification.
What we can offer you
* The opportunity to continue your career at a world-leading
institution and be part of our mission to use science for humanity.
* Benefit from a sector-leading salary and remuneration package
(including 39 days' annual leave and generous pension schemes).
* Access to a range of workplace benefits including a flexible
working policy from day one, generous family leave packages, onsite leisure facilities and cycle-to-work scheme.
* Interest-free season ticket loan schemes for travel
* Be part of a diverse, inclusive and collaborative work culture with
various staff networks and resources to support your personal and
professional wellbeing.
Further information
If you require any further details on the role please contact Legal and Regulatory
Affairs Operations Officer, Kyle Yearwood on
Available documents
Attached documents are available under links. Clicking a document link will initialize its download.
Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.
We reserve the right to close the advert prior to the closing date stated should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.
If you encounter any technical issues while applying online, please don't hesitate to email us at We're here to help.
About Imperial
Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.
Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world's toughest challenges. Whatever your role, your contribution will have a lasting impact.
As a member of our vibrant community of 22,000 students and 8,000 staff, you'll collaborate with passionate minds across nine London campuses and a global network.
This is your chance to help shape the future. We hope you'll join us at Imperial College London.
Our Culture
We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our webpages.
Our values are at the root of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.