Overview
Our client is looking for a Finance and Administration Officer.
Client details: A leader in their field.
Description
To lead on key financial processes—including payroll, sales ledger management and statutory reporting—while providing advanced administrative and office support. The postholder acts as a member of the Corporate Services team, ensuring robust financial control, smooth office operations and cross-cover for critical tasks.
Key Duties & Responsibilities
Finance
Sales Ledger Management
* Raise and process sales invoices, including statutory levy income.
* Record bank receipts and income from assurance schemes, resolving discrepancies with external bodies (e.g. FIA).
* Operate credit-control procedures, escalating overdue accounts and customer disputes.
Payroll
* Complete monthly payroll, ensuring accuracy of salaries, pension and statutory deductions.
* Maintain confidential payroll records and address staff pay queries promptly.
* Ensure PAYE, National Insurance and pension deadlines are met.
Financial Accounting & Compliance
* Prepare and submit VAT returns.
* Post journals for accruals, prepayments and corrections.
* Perform monthly bank reconciliations and daily inter-account transfers.
* Maintain the fixed-asset register.
* Produce monthly and ad-hoc financial reports for senior management.
* Support internal and external audit processes, providing schedules and evidence.
Procurement & PO System Oversight
* Monitor compliance with the procurement policy.
* Oversee the Purchase Order processes on Business Central, train staff, and review expenditure reports.
Administration & Office Support
Provide high-level administrative assistance—proof-reading, formatting documents, drafting surveys and reports.
Coordinate IT onboarding for new starters and act as day-to-day liaison with external IT contractors.
Support the Head of Corporate Services with project administration and data collation.
Deliver reception and office cover when required, ensuring seamless front-of-house service.
Drive continual improvement of office systems and processes.
Profile
A candidate with excellent finance and administrative skills.
Ideally – AAT, HNC/HND or equivalent finance qualification.
Job Offer
This is a permanent, full-time role (35 hours per week, Monday to Friday), based in our office on the outskirts of Edinburgh. We offer hybrid working, with flexibility and a supportive, values-driven culture.
Salary / benefits: Band 2 £30,551 per annum, including 25 days' annual leave (plus 11 public holidays) and a generous 10% employer pension contribution.
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