Main Function To provide administrative support to the Personal Assistant to the Managing Director Key Functional Areas * Meeting and greeting all visitors, notifying the host of their arrival and arranging refreshments as appropriate * Answering all incoming calls, directing them to the appropriate person / function * Signing for deliveries, storing/passing it on to the correct person * Opening the post and distribute accordingly to the correct department. * Franking the post, arranging special deliveries & couriers when required * Arranging meeting and meeting rooms for both internal and external visitors, welcoming visitors and arranging tea/coffee/lunches * Ordering buffets for meetings when required * Providing refreshments and general admin support for meetings * Ensuring meeting rooms are tidied following any meetings that have taken place * Maintaining visitor and fire safety registers and the car registration log * Looking at stationery stock levels and send order requirements for approval * Distributing stationery orders once received * Maintaining office commodities * Organising and programming fobs for new starters * Organising the delivery of fruit and milk for the office * Ordering uniform/PPE for Site and Sales when required * Book Shred It as required Key Capabilities Required (1) Skills, Capabilities and attributes * Able to communicate written and verbally with people at all levels * Good attention to detail * Excellent organisational skills * Ability to deal with a number of tasks at the same time * Able to work to deadlines (2) Behavioural Attributes * Must be approachable and have a can do attitude (3) Knowledge, Experience and Qualification * A strong knowledge of Microsoft (2010), Word, Excel and Powerpoint. * Experience of working in a varied role and working for multiple people