Project & Deployment Assistant
Location
Office-based in Lutterworth (Full Time)
Department
Projects / Operations
Reports To
Director
Job Purpose
The Project & Deployment Assistant provides essential administrative and coordination support to the project and deployment teams, ensuring retail installation projects are planned, tracked, and delivered efficiently. This role acts as a key link between internal teams, suppliers, installers, and clients, supporting projects from planning through to completion.
Key Responsibilities
Project Support
Assist Project Managers with the coordination of retail installation projects from initiation to completion
Maintain accurate project documentation, schedules, and trackers
Support the preparation of project plans, timelines, and deployment schedules
Track project progress and flag risks or delays to the project team
Deployment Coordination
Assist with scheduling installers, deliveries, and site visits
Coordinate with subcontractors, suppliers, and logistics partners
Ensure all deployment requirements (materials, access details, RAMS, permits) are in place prior to installation
Support rollout and multi-site deployments, ensuring consistency and accuracy
Administration & Reporting
Raise purchase orders and track costs against project budgets
Maintain records of invoices, delivery notes, and completion paperwork
Update internal systems with project status and deployment information
Prepare basic reports for management and clients as required
Communication & Liaison
Act as a point of contact for internal teams, installers, and suppliers
Support client communications, including updates and confirmations
Handle incoming queries related to project and deployment activities
Ensure clear, timely communication across all stakeholders
Health & Safety Compliance
Assist in ensuring health & safety documentation is collected and up to date
Support compliance with company and site-specific H&S requirements
Maintain records of inductions, certifications, and site documentation
Skills & Experience
Essential
Previous experience in an administrative, project support, or coordination role
Strong organisational skills with excellent attention to detail
Ability to manage multiple tasks and priorities in a fast-paced environment
Confident communicator, both written and verbal
Proficient in Microsoft Office (Excel, Word, Outlook)
Comfortable working in an office-based role with regular coordination activity
Desirable
Experience within retail installation, construction, fit-out, or facilities management
Familiarity with project management or scheduling tools
Experience coordinating subcontractors or field teams
Basic understanding of health & safety processes
Personal Attributes
Proactive and solutions-focused
Reliable, organised, and methodical
Strong team player with a flexible approach
Calm under pressure and able to meet deadlines
Willing to learn and develop within a project environment
Working Hours
Full time, Monday to Friday
Office-based (with occasional flexibility depending on project needs)
Benefits (optional section)
Competitive salary
Company pension
Training and development opportunities
Supportive team environment
Opportunity to grow within a project-led organisation