Job Overview
We are seeking a motivated, enthusiastic and well‑organised individual with extensive knowledge of administrative and secretarial procedures and systems. You will need an interest and flair for work within the area of education and staff development as this role will support our education and development programme across occupational therapy services within ABUHB.
Essential skills required for this post include excellent knowledge and understanding of a range of Microsoft Office applications. The post holder will need to effectively prioritise workloads, manage time, build and maintain relationships, and communicate verbally and written. The ability to manage multiple demands in a collaborative, team‑working environment is vital.
If you think you have the values, skills and experience to undertake this role and want to learn more about this exciting opportunity, please get in touch.
Please ensure that you review the attached job description and personal specification that outlines the essential requirements of the post.
Main duties of the job
* Occupational therapy practice placement education
* Support worker education
* The in‑house Occupational Therapy training programme
* Occupational therapy band 5 rotation
* Occupational therapy HEIW funding applications for MSc level study
Working for our organisation
Aneurin Bevan University Health Board is a multi‑award winning NHS organisation with a passion for caring. We offer a fantastic benefits package, extensive training and development opportunities, flexible working, occupational health support and a dedicated Wellbeing Centre of Excellence to support you at work.
Qualifications & Knowledge
Essential criteria
* GCSE Maths and English
* Extensive knowledge of administrative and secretarial procedures and systems, non‑routine, acquired through training and experience to vocational level 3 or equivalent
* Excellent knowledge and application of IT software, including the ability to design databases and spreadsheets
* Demonstrable skills and knowledge of Microsoft Office (Word, Excel, Access, PowerPoint, Outlook, SharePoint and ESR)
Desirable criteria
* Level 3 diploma in administration, project management or equivalent qualification related to the role
* Audiotyping
Experience
Essential criteria
* Extensive administration experience in health and social care, or education setting
* Experience of using a range of technology including networked computer systems
* Experience of using own initiative and ability to prioritise workload appropriately
* Working under pressure to tight timescales
* Excellent minute‑taking skills
Desirable criteria
* Experience of developing databases
* Experience of developing reports and correspondence
Skills & Attributes
Essential criteria
* Excellent verbal and written communication skills
* Approachable, professional and diplomatic
* Ability to remain calm under pressure and work across many tasks/projects simultaneously
* Flexible and able to respond to change at short notice
Desirable criteria
* Welsh Speaker (Level 1) or willingness to work towards
Other
* The ability to move between sites within the health board as required by the job role
* Keyboard skills for regular use of computer systems/touch or audio typing
Seniority level
Entry level
Employment type
Full‑time
Job function
Administrative
Industries
Hospitals and Health Care
We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh; any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.
Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments or support needed. If you need any documents in a larger font or a different format (such as braille) please contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 or email abb.vacancyrequests@wales.nhs.uk. Successful applicants will receive all recruitment‑related correspondence via the email account registered on the application form.
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