JGA/VB16503
EA to CIO
Please note, this role is based 5 days per week in the office (City Location)
A highly regarded financial services firm is seeking an experienced and proactive EA to support the firms charming and kind CIO. Based in the vibrant offices in The City, this role is considered the glue that keeps the office running smoothly. You will work closely with a junior administrator to manage daily operations and ensure the CIOs schedule and commitments are well-organized. The CIO has a busy schedule, as part of a wider investment team, so we require an EA who can work efficiently at pace. Previous experience within financial or professional services is essential. This role offers autonomy and a friendly working environment.
Duties include but are not limited to:
1. Complex and busy diary management and scheduling – acting as the first point of contact and gatekeeper
2. Preparing the CIO for meetings; assisting with research, preparing packs, agendas, etc.
3. Inbox management and handling all correspondence, both external and internal
4. Proactively planning meetings and travel arrangements
5. Taking minutes in key meetings, circulating them, and managing action points and deliverables
6. Arranging roadshows, training sessions, and other meetings or events
7. Assisting with project management as required
8. Supporting onboarding of new team members and managing IT equipment
9. Providing support to the wider team (approx. 25 people), such as booking occasional travel
10. Collaborating with the Team Administrator to manage the office and liaise with facilities
11. Managing expenses
12. Preparing board packs, committee meeting notes, and ensuring the CIO is prepared ahead of time
Company benefits:
* 26 days annual leave plus bank holidays
* Generous enhanced pension scheme
* Private medical insurance
* Discretionary bonus
* £2,000 wellness allowance per annum
Bain and Gray is an equal opportunities employer. We are committed to improving our diversity, equity, and inclusion strategies. We specialize in PA and administration recruitment across London, including roles such as Team Assistants, Receptionists, PAs, Office Managers, and EAs across various sectors. As a boutique agency, we are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please contact your designated consultant directly.
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