Bookkeeper / Office Manager
· Location: Farnborough, UK
· Salary: £40,000 per year
· Job Type: Full-time; Hybrid (3 days office / 2 days remote)
· Start Date: ASAP
We are seeking a highly organised and experienced Bookkeeper / Office Manager to join our team. This is a hands-on role combining bookkeeping, office management, and administrative coordination, ideal for someone who enjoys supporting the smooth running of a busy office of scientific & healthcare professionals. [We are a healthcare company that develop, manufacture, and market medicines across the UK & Europe - focused on improving long term access to medicines where they are needed most].
The successful candidate will be proactive, detail-oriented, and comfortable managing multiple responsibilities while supporting the wider organisation.
Key Responsibilities
Bookkeeping & Finance
· Maintain accurate records and bookkeeping.
· Process supplier invoices, payments, and staff expenses.
· Perform bank and credit card reconciliations.
· Assist with accounts payable and accounts receivable.
· Support preparation of financial reports and documentation.
· Maintain organised financial records for reporting and audit.
· Support and liaise with Finance Lead & CFO.
Office Management
· Ensure the smooth day-to-day running of the office.
· Manage office supplies, vendors, and service providers.
· Coordinate courier services and handle incoming and outgoing deliveries of post.
· Maintain company files, records, and administrative documentation.
· Oversee general office organisation and facilities.
Administration & Coordination
· Manage staff calendars and coordinate meetings.
· Arrange travel logistics including flights, accommodation, and itineraries.
· Track staff holidays and maintain internal records.
· Provide administrative support to management and team members.
· Assist with employee on-boarding and liaise with our HR team on administrative matters.
Operational Support
· Assist with improving administrative processes and office efficiency.
· Support coordination between teams and departments.
· Help maintain organised workflows and documentation systems.
Requirements
· 10+ years’ experience in bookkeeping, office management, or administrative roles.
· Hands-on experience using accounting software (preferably Xero, although on-the-job training can be provided).
· Excellent organisational and multitasking skills.
· High attention to detail and accuracy.
· Balanced communication and interpersonal skills.
· Proficiency in Microsoft Office (Excel, Word, Outlook)
· Experience working in a small or medium-sized business environment is desirable.