The Role
We are looking for an organised, proactive and solutions-focused Production & Resource Coordinator to join our growing team.
This is a brilliant opportunity for somebody who thrives in a fast‑paced creative environment and enjoys being at the centre of how an agency operates day to day. Working across our client services, creative, studio, events and performance teams, you’ll play a key role in ensuring projects are resourced effectively, timelines are managed smoothly and our teams have everything they need to deliver exceptional work.
You’ll become a true go‑to person across the agency — balancing people, schedules, workflows and suppliers, whilst helping maintain the collaborative and energetic culture that makes PinPoint Media so special.
Key Responsibilities
* Manage workloads, schedules and resource allocation across internal teams and freelance contractors
* Maintain visibility across all live and upcoming projects and their delivery status
* Coordinate bookings for freelancers, suppliers and talent globally
* Support project delivery to ensure work is completed on time and within budget
* Build strong relationships with internal stakeholders, suppliers and production partners
* Produce regular reporting on resource utilisation and team capacity
* Assist with managing incoming requests, timelines and project priorities
* Liaise with clients regarding schedules, timelines and feedback where required
* Understand individual team strengths and availability to ensure projects are staffed effectively
* Help continuously improve operational processes and workflows across the agency
About You
* Previous experience in an administrative, resource coordination or operations-focused role within an agency is essential
* Exceptionally organised with strong attention to detail
* Comfortable managing multiple priorities in a busy agency environment
* A proactive problem solver with a positive and collaborative approach
* Strong communication skills both written and verbal
* Commercially aware and confident working with budgets and schedules
* A team player who enjoys building strong relationships across different departments
* Confident using multiple systems and software platforms
* An interest in creative industries, production, social, influencer, design or content is a bonus
Our Ways of Working
We are passionate believers in the power of collaboration and face‑to‑face learning. Our hybrid model currently requires team members to work from the London office a minimum of two days per week, with occasional additional days depending on team or client needs.
At PrettyGreen we are committed to building an inclusive workplace where everybody feels empowered to do their best work. We actively encourage applications from people of all backgrounds and experiences.
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