Overview
The Accounts Assistant will ensure timely payments to our suppliers and that payments from customers are received in line with agreed terms. The role will ensure the transactions are properly reflected in the books, the ledgers are reconciled, and supplier and customer queries are dealt with professionally and in good time. The role further supports the month end process as necessary and works closely with the other Accounts Assistant to ensure holiday cover, etc. The role will look to assist the continuing development of strong internal financial controls and processes and actively contribute to raising the quality and standard of financial information, financial behaviour and financial support throughout the business.
Key Responsibilities
Accounts Payable
* Assist the full end-to-end accounts payable process.
* Ensure an up-to-date supplier database, including adding new suppliers and removing old ones as necessary.
* Resolve queries relating to accounts payable from our supplier base and internal customers.
* Match, batch and code invoices (including to relevant purchase orders), and investigate and resolve discrepancies.
* Prepare and assist with payment runs.
* Reconcile supplier statements and handle supplier queries, resolving discrepancies.
* Maintain accurate purchase ledger records.
* Ensure credit card and personal expenses are properly managed and processed through the system and paid in accordance with company policies.
Accounts Receivable
* Assist the full end-to-end accounts receivable process.
* Prepare and issue invoices for work done in collaboration with the business.
* Maintain accurate accounts receivable records, allocating cash, reconciling the accounts and handling queries as necessary.
* Carry out credit control duties, allocating cash, chasing payments and building relationships.
Cash management
* Prepare and complete the bank reconciliations.
* Produce and maintain an accurate aged debtor/ creditor/ DSO reporting with analysis and commentary for review.
Other
* Build and maintain strong relationships with internal and external stakeholders, ensuring effective, consistent, and compliant service delivery.
* Coach non-finance stakeholders to improve financial understanding and decision-making.
* Other ad hoc duties as required to support the Head of Finance & Accounting, Group reporting requirements (relating to suppliers and customer) and wider business.
Skills, Experience & Personal Attributes
* Previous experience in a manufacturing or similar environment would be an advantage.
* Comfortable using both ERP systems and Excel.
* Demonstrates our company values of Teamwork, Integrity, Excellence and Courage.
* Pro-active member of a Finance team with a commitment to getting the job done.
* Highly organised and methodical, with an eye for detail.
* Dedicated to furthering the standards of the department and finding appropriate solutions.
* Proactive, organised, able to multi-task and comfortable working independently.
* Good personal time management and priority setting; able to work to deadlines.
* Excellent communication, interpersonal and written skills, able to clearly explain financial information and terminology to non-technical parties.
* Change-driven, decisive, adaptable and resilient.
* Inspires others to achieve; learns and shares knowledge.
Work life balance
* 37.5 hour working week
* Lunchtime finishes on a Friday
* Hybrid / flexible working arrangements
* 28 days annual leave
* Christmas closure
* Holiday purchasing scheme
Benefits
* Group pension plan - matched contributions up to 5%
* Income protection scheme
* Employee Assistance Programme offering remote GP service, second opinion, mental health pathway service and physiotherapy consultations
* Life assurance policy, including bereavement counselling and probate helpline
* Company shares incentive plan and save as you earn scheme
* Electric vehicle salary sacrifice scheme
* Wellbeing initiatives and access to wellbeing app with mental health support for all employees
* Regular sports and social activities; gym membership discounts
* Reward platform with high street discounts and employee benefits
* Recruitment referral bonus scheme
* Excellent learning & development opportunities
* Great working environment with free onsite car parking across all locations
Security Clearance Requirements
Due to the nature of our business, staff need to be able to obtain UK Security Clearance as a mandated requirement. Therefore, if successful, you will need to provide proof of identity, employment history and right to work in the UK, along with proof of UK residency for at least five years.
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