Office & Facilities Coordinator đź“Ť London (Site Based)
💰 £16–£18 per hour + holiday pay
🕒 Full Time | Monday – Friday | Temporary Ongoing
Hoop Professional Services & HR are supporting a well-established international organisation with the recruitment of an Office & Facilities Coordinator to join their London head office on a temporary ongoing basis.
This is a varied, hands-on role suited to someone who enjoys creating a well-organised, welcoming, and efficient workplace environment. You will play an important role in ensuring the office runs smoothly day-to-day while supporting facilities management, workplace operations, and health & safety compliance.
This role requires someone proactive, organised and confident acting as a central point of contact for office support services.
The Role
As Office & Facilities Coordinator, you will support the smooth running of the office environment and help deliver a positive workplace experience for colleagues and visitors.
Facilities & Office Management
Liaising with facilities providers, cleaning teams and maintenance contractors
Supporting planned preventative maintenance and facilities inspections
Managing office supplies, stationery and kitchen consumables
Ensuring the office environment is safe, well maintained and fully operational
Assisting with ordering workplace equipment where required
Health & Safety Support
Supporting health & safety compliance across the office
Assisting with fire safety checks, audits and documentation
Ensuring notices and safety information are kept up to date
Supporting first aid and fire marshal arrangements within the office
Visitor & Workplace Experience
Managing reception duties and welcoming visitors
Coordinating meeting rooms, AV equipment and catering requirements
Supporting internal meetings and office events
Assisting with general office logistics
Administration & Systems Support
Processing purchase orders and invoices using internal systems
Supporting basic IT setup for workstations where required
Managing post, deliveries and courier services
Maintaining accurate office records and documentation
About You We are looking for someone who enjoys working in a busy office environment and takes pride in creating a professional and well-organised workplace.
You will ideally have experience in:
Facilities coordination, office management or workplace support roles
Managing office suppliers and contractors
Health & safety administration or compliance support
Delivering excellent internal customer service
You will also have:
Strong organisational and multitasking skills
Excellent communication and relationship-building abilities
Good working knowledge of Microsoft Office (Word, Excel, Outlook, Teams)
A proactive and problem-solving approach
Apply now