School Office Administrator & Co Registrar
Salary: £35,000 - £41,000
Based in Ravenscourt Park, West London
Office Based Role
Hours: Term Time – 9am – 5pm
An independent preparatory school in West London is seeking a professional, organised, and approachable School Office Administrator & Co Registrar to join their busy and welcoming School Office. This is an exciting opportunity to be part of a thriving school community, supporting the smooth day-to-day running of the school while playing a key role in the admissions process for Reception pupils.
Key Responsibilities
* Provide administrative support to ensure the smooth day-to-day running of the School Office
* Act as a first point of contact for pupils, parents, staff, and visitors
* Handle enquiries in person, by phone, email, and video with discretion and excellent customer service
* Manage incoming calls, redirect queries appropriately, and ensure accurate message-taking
* Oversee and maintain the School’s Management Information System (iSAMS), including attendance, pupil records, reporting cycles, and data accuracy
* Update school calendars and coordinate communications, including weekly parent mailings
* Support the administration of whole-school events such as photographs, vaccinations, and uniform fittings
* Prepare correspondence and maintain accurate records to a high standard, ensuring confidentiality at all times
Admissions (Reception – Co-Registrar Duties)
* Manage enquiries and the admissions process for Reception entry
* Organise Open Mornings, including bookings and parent engagement
* Coordinate interview schedules, prepare offer letters, manage admissions documentation and liaise with feeder nurseries and previous schools for references and safeguarding information
* Support onboarding of new pupils and communication with incoming parents
* Provide First Aid support when required and assist with additional administrative tasks as needed
Experience required:
* Previous school administrative experience, within an education setting
* Excellent communication and interpersonal skills with a warm and approachable manner
* Strong organisational skills with the ability to manage multiple tasks and deadlines
* High level of discretion, professionalism, and attention to detail
* Confidence using Microsoft 365 (Outlook, Word, Excel, PowerPoint) and digital systems
* Experience with school systems (e.g. iSAMS)
* Ability to remain calm under pressure and handle sensitive situations effectively
Benefits include:
* Pension – Contributory – 5% employee / 6 % employer
* Term time only Working 34 weeks in the year + 5 inset days and 14 additional days agreed with the Head
* Cycle to work scheme
* Employee Assistance Program
* Subsidized lunch