A dynamic, fast-growing creative agency is seeking a highly organised and detail-drivenAccounts Assistantto join its London team. Supporting both the production and finance functions, this role plays a key part in keeping daily operations running smoothly and efficiently.
This is an excellent opportunity for someone with strong attention to detail, a proactive mindset, and a genuine passion for accuracy. As the business continues to evolve and expand, there is significant room for professional development and long‑term career growth.
Key Responsibilities
* Prepare, post, and issue client invoices accurately and promptly
* Handle client queries relating to invoices and payments
* Complete client forms and customer portal setups in partnership
* Provide daily updates on payments received and weekly updates
* Work closely with production to ensure timely invoicing, including leading weekly review meetings, setting the agenda, and issuing follow‑up actions
* Perform weekly supplier statement reconciliations and prepare payment runs with remittance advices
* Create and send recharge invoices for expenses, maintaining accurate trackers (with support from the Finance Manager)
* Prepare quarterly statements and raise any concerns or proposals for resolution
* Manage studio budgets and expenditure, processing invoices and maintaining clear records
* Assist with monthly budget projections and reconciliations across the London team
* Support the introduction of new processes and cost‑saving initiatives
* Liaise with IT to maintain smooth studio operations, overseeing software updates, security, and password management, ensuring spend aligns with business priorities
* Build strong, professional relationships with artists, clients, and suppliers
What we are looking for
* Experience in an Accounts Assistant or similar finance role
* Background in production finance or artist management finance is advantageous
* Sound understanding of basic accounting principles
* High level of accuracy and attention to detail
* Strong proficiency in accounting software and Microsoft Office, particularly Excel
* Excellent organisational and time‑management skills
* Confident communication and stakeholder‑management abilities
* Proactive attitude with strong problem‑solving skills.
* Experience with QuickBooks; familiarity with ApprovalMax is beneficial
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