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Description
* On-time generation of all entries in paying status from the Procurement system for areas under control (Accounts Payable, Imprest, Petty cash).
* Ensure the accuracy of all GL allocations.
* Review items of Capital nature or prepaid items.
* Process journals to reallocate costs when GL allocations are incorrect, ensuring the accuracy and validity of all supporting documentation.
* Ensure all invoices comply with VAT regulations to claim VAT back.
* Escalate outstanding entries that are not loaded or receipted timely.
* Process manual entries not generated from sub-ledgers on the Bank statement in the Cashbook.
* Maintain fixed assets in the asset register regarding Additions, Disposals, Transfers, and Revaluations.
* Process all billing within your responsibility area.
Payment and Refund Processing
* Ensure timely processing of all payments and refunds.
* Maintain accuracy and completeness of payments.
* Reconcile supporting documents for payments, ensuring balances are correct.
* Pay vendors within agreed terms.
* Refund Imprest and Petty cash accounts promptly.
* Process employee refunds within timelines.
* Process statutory payments within deadlines.
Reconciliations and Master File Administration
* Responsible for balance sheet reconciliations, resolving discrepancies promptly.
* Load and maintain supplier information on financial and banking systems.
* Maintain Asset Setup details in Syspro.
* Manage banking matrices and user setups.
Foreign Currency Payments and Control
* Prepare foreign payments per forex policy.
* Maintain a register of foreign currency received and issued.
* Ensure reconciliation and submission of unused forex within 5 days post overseas trips.
* Perform monthly cash counts.
Petty Cash and Treasury Management
* Manage petty cash issuance and verify authority levels.
* Balance petty cash funds weekly and monthly.
* Monitor daily cash requirements and maintain bank balances.
Capex and Office Administration
* Issue Capex in line with policy and maintain Capex register.
* Maintain financial documentation for audits and ensure timely filing.
Adhoc and Governance
* Assist with ad-hoc duties as required.
* Adhere to SBV’s ISO 9001:2015 standards and support ESG initiatives.
Leadership and Change Management
* Act as a change management leader during transitions.
* Ensure seamless integration of business units and effective communication of new processes.
Requirements
* Minimum 3 years' experience in a finance department.
* Matric with Accounting and Mathematics.
* Either a 3-year tertiary financial qualification or studying towards one, with first year completed.
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