Job Title: Administrative Assistant to Property Manager Location: Glasgow Salary: £26,000 pro rata Hours: 40 hours per week, Monday to Friday Reporting To: Property Manager / Team Leader ________________________________________ About the Role We are seeking a highly organised and proactive Administrative Assistant to join a dynamic property management team in Glasgow. This role offers an excellent opportunity to gain hands-on experience in property management, with the potential for career progression into a Property Manager position. The successful candidate will receive comprehensive training, including enrolment in the Professional Diploma in Property Factoring course and participation in an in-house training programme. ________________________________________ Key Responsibilities * Maintenance Coordination: Arrange common repairs and maintenance, plan and schedule maintenance tasks, and manage client accounts for maintenance charges. * Contract Management: Oversee common maintenance contracts, ensuring compliance and timely renewals. * Client Engagement: Attend owners' meetings and the Annual General Meeting (AGM) as required, providing updates and addressing client concerns. * Property Inspections: Conduct annual site inspections to assess property conditions and identify maintenance needs. * Enquiry Management: Handle day-to-day enquiries, excluding credit functions, providing prompt and professional responses. * Property Sales Support: Assist in the sale of client properties, coordinating viewings and liaising with potential buyers. * Communication: Produce relevant client information updates and newsletters to keep clients informed. * Contractor Oversight: Monitor the contractors' list, ensuring all paperwork is up to date and relevant, and place work orders with contractors as needed. * Health and Safety Compliance: Update Health and Safety files as required, ensuring compliance with current regulations. * Miscellaneous Tasks: Undertake other administrative tasks as they arise to support the property management team. ________________________________________ Key Skills & Requirements * Organisational Skills: Strong organisational and multitasking abilities to manage various tasks efficiently. * Previous experience: at least 1 year experience working in a property or facilities management background. * Communication: Excellent verbal and written communication skills to interact effectively with clients, contractors, and team members. * Technical Proficiency: Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint). * Confidentiality: Ability to handle sensitive information with discretion and confidentiality. * Customer Service: A customer service-oriented mindset, ensuring client satisfaction and addressing concerns promptly. * Teamwork: Ability to work independently and as part of a team, contributing to a collaborative work environment. * Professional Development: Willingness to undertake further training and development to progress within the property management field. ________________________________________ Apply Now! Contact: Calum Roberts Email: (url removed) Phone: (phone number removed) Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age