Music Administrator
Reports to: Director of Music
Salary: £11,863 pa (pro rata £27k FTE) includes payment for contractual holiday to be taken outside of term time.
Employment: Permanent part-time contract. It is expected that the person would work 37 weeks of the year during school term times with the exception of Christmas and Holy Week.
Hours: 21 hours per week- 3 days (12.00pm-6.00pm), 1 day (9.00am-12.00pm) on either Monday, Tuesday, Thursday or Friday during term-time only. May include weekends, evenings, and bank holidays for which notice will be provided in advance.
Annual Leave: 17.5 days pro rata (including bank holidays) to be taken outside of term-time
Job Description
Typical working hours
Three days (12.00pm—6.00pm)
One morning (9.00am—12.00pm)
On either Monday, Tuesday, Thursday or Friday during term time
Flexible event support for concerts and special services will be required during evenings and at weekends
In pursuing the overall purpose of the role (as described on page 4) the Music Administrator will focus on the following four areas:
General Administration
Managing Volunteers
Financial Assistance
Music Events Assistance
General Administration
Be the first point of contact for most music related queries
Maintain accurate music records including, but not limited to, chorister details and choir registers
Support, build, and maintain good relationships with choir parents and families, dealing with any issues in an appropriate and timely manner, escalating these to the Director of Music as and where appropriate
Help with chorister recruitment
Flexibility to respond in evenings and at weekends with music colleagues’ and parents’ enquiries
Assist with the preparation of music etc in advance of choir rehearsals / evensong
Liaise with other Abbey staff whose work relates to the music department
Assist with external and internal communication and music department PR
Managing and Supporting Volunteers and
Timetabling of the choir chaperones
Ensuring best practice in all safeguarding procedures and seeking advice and guidance from the Safeguarding Officer where necessary
Occasional chaperoning of choirs
Financial Assistance
Assist the Director of Music with budgeting for upcoming tours, events and recording
Deal with the monthly music payroll and chorister bursary payments each term
Review the monthly Music Dept spreadsheet sent by the accounts department
Music Events Assistance
In partnership with the Music Support Officer, organise ‘chaperone’ aspects of termly activities i.e. concert teas, tours, and off-site trips
Scheduling of choir activities and associated risk assessments when outside the building
Assist with the organ recital series
Some concert management duties liaising with orchestras and stage set up for concerts
Benefits
Pension
Employee Assistance Programme
BUPA Health Plan
Personal Specification
Qualifications
Essential
Good standard of Education e.g. GCSE level
Willingness to undertake an Enhanced DBS Check
Church of England Foundation Safeguarding training
Desirable
Teaching background e.g. instrumental / singing qualifications
Knowledge
Essential
Previous experience of working in an administrative environment (preferably within a music setting)
Skills
Essential
Clear and effective written and verbal communication skills.
Ability to manage a busy workload, multitask and prioritise accordingly
Ability to work both collaboratively and independently
Ability to make decisions under pressure without immediate assistance from line manager
Flexible with a ‘can do’ attitude.
Proficient in Microsoft 365, including Word and Excel
Desirable
Ability to understand musical terminology
Experience
Desirable
Musical background e.g. performed in a choir or orchestra
Enjoyment of choral and church music
To apply, please submit a CV and Cover Message via the email application below.
Deadline for applications: Friday 27 June 2025 at 5.00pm
If you would like to have an informal discussion about this role in advance of applying, please contact our Director of Music, Huw Williams: hwilliams@bathabbey.org