40 hours per week Monday - Friday up to £32,000.00 per annum Sodexo rewards and benefits Job Introduction We are looking for an experienced and highly organised Senior Contract Administrator to join our team at Merville Barracks, Colchester, CO2 7UT. This is a key role within a fast-paced Facilities Management environment, providing high-level administrative and operational support to the Contract Director and wider leadership team. If you thrive in a busy environment, enjoy coordinating multiple priorities, and have a strong eye for detail, this could be the perfect next step in your career. As Senior Contract Administrator, you will play a vital role in ensuring the smooth day-to-day running of contract administration processes, reporting, meetings, and stakeholder communication. What you’ll do: Providing executive and secretarial support to the Contract Director and wider leadership team Managing complex diaries, coordinating schedules, prioritising meetings, and resolving clashes efficiently Organising and coordinating key internal and client-facing meetings, including Quarterly Business Reviews (QBRs), governance meetings, and senior leadership meetings Preparing professional agendas, presentations, reports, meeting packs, and supporting documentation to a high standard Taking detailed and accurate meeting minutes, producing action logs, and ensuring actions are followed through to completion Maintaining and managing contract performance trackers, ensuring all data is accurate, up to date, and completed within deadlines Coordinating reporting inputs from multiple departments and stakeholders across the contract Monitoring KPIs, risks, actions, and performance metrics, highlighting issues and escalating concerns where required Supporting the preparation and submission of Monthly Services Reviews (MSRs) and Quarterly Review packs, ensuring all information is client-ready Reviewing reports for consistency, accuracy, and completeness prior to escalation or submission Liaising with operational and functional teams to resolve reporting gaps, inconsistencies, or outstanding actions Managing submission timelines and proactively chasing stakeholders to ensure deadlines are met Maintaining central logs for actions, risks, decisions, and performance updates across the contract Providing regular status updates and progress reports to senior management teams Acting as the main point of contact for administrative coordination within the contracts office Supporting document control processes, including version management, filing systems, and maintaining accurate records Assisting with onboarding administration, inductions, and general office coordination activities Preparing and circulating weekly movement reports for Senior Leadership Teams and Managers Supporting continuous improvement initiatives by identifying opportunities to improve administrative processes and reporting efficiencies Building strong working relationships with clients, internal teams, and senior stakeholders Handling confidential and sensitive information with professionalism and discretion Supporting the wider operational team with additional administrative duties as required within the scope of the role and business needs What you bring: Proven experience in a senior administrative role, ideally within Facilities Management, construction, or a contract-driven environment Strong organisational skills with the ability to manage competing priorities Experience supporting senior stakeholders and managing complex diaries Advanced Microsoft Office skills, particularly Excel, PowerPoint, and Outlook Excellent written communication and minute-taking abilities High attention to detail and accuracy in reporting Level 3 qualification in Business Administration, Facilities Management, or equivalent Desirable: Experience working within a Facilities Management or operational environment Familiarity with contract performance reporting systems and trackers Degree in Business Administration or a related subject What we offer: Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer: Mental health & wellbeing support Employee Assistance Programme for personal, legal, and financial advice 24/7 virtual GP & lifestyle rewards Discounts for you & family Financial tools & retirement plan Cycle to Work & Paid volunteering day Ready to be part of something greater? Apply today! Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications