Job Title: Graduate Commercial Administrator
Location: Bristol
Working Hours: 8am–5pm
Employment Type: Permanent
About LivGreen
At LivGreen, we deliver sustainable, energy-efficient retrofit solutions that drive positive environmental change. We are a fast-paced, purpose-driven business focused on quality, compliance, and commercial performance.
Why Join LivGreen?
* Cycle to work scheme, pension & tech scheme
* Medical cash plan
* Option to buy additional holiday
* Clear progression opportunities
* Supportive, collaborative team environment
The Role
Reporting to the Head of Commercial, the Commercial Administrator will support the commercial function to ensure projects are set up correctly, remain cash-positive, and achieve target margins. The role focuses on commercial reporting, cost control, contract administration, and process improvement.
Key Responsibilities
Commercial & Contract Administration
* Set up project commercials in NetSuite and maintain structured commercial folders in SharePoint.
* Ensure pricing tabs are accurate prior to IOE commencement and reflect tender rates where applicable.
* Maintain a contract log in liaison with the Bid Team.
* Support contract administration, variations, and compliance tracking.
Cost Control & Margin Management
* Identify 3 margin improvement actions per project per month, submitting to the Commercial Lead and maintaining a live tracker.
* Review Prelim & Hire reports weekly and follow up on cost-saving actions.
* Assist with twice-monthly payment reviews to ensure invoices are correct, works are approved, and payment terms align with cashflow.
* Conduct company-wide cost analysis to support margin protection strategy.
* Manage disposal of non-returnable/deadstock materials (including company eBay account) to minimise waste and recover value.
Reporting & Financial Control
* Update weekly Project Performance Reports (PPRs).
* Ensure Gross Profit (GP) figures are updated ahead of the monthly WIP deadline
* Track monthly Flash revenue and GP reporting, ensuring valuations and invoices are submitted and uploaded to the commercial tracker.
* Maintain accurate, real-time commercial reporting for review by the Head of Commercial.
Pricing & Commercial Support
* Maintain and regularly update the central schedule of rates.
* Create and manage an upsell opportunity register, agreeing opportunities with clients and handing over to Commercial Leads for valuation inclusion.
* Support pricing reviews to protect margins against labour and material fluctuations.
Sustainability & Strategy
* Maintain records of carbon-reducing activities to support carbon credit claims.
* Support the Head of Commercial in implementing new processes and improving departmental efficiency.
Key Success Measures
* Projects commercially set up accurately and on time.
* 3 measurable margin improvements identified per project per month.
* Accurate and timely PPR, WIP, Flash revenue, and GP reporting.
* Cash-positive project performance.
* Reduced prelim, hire, and material wastage costs.
Requirements
Essential
* Experience in a commercial, construction, retrofit, or housing environment.
* Strong Excel and financial reporting skills.
* Experience supporting cost control and contract administration.
* Commercial awareness and strong attention to detail.
* Confident communicator with ability to liaise across departments.
Desirable
* Knowledge of JCT/NEC contracts.
* Experience with NetSuite or similar systems.
* Understanding of retrofit or energy efficiency projects.
* Relevant qualification in Quantity Surveying, Commercial Management or similar (or working towards).
LivGreen values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.
Note: LivGreen prefers to hire directly and we will be in touch with our PSL Agencies if this role is eligible. We do not accept speculative CVs and no fee will be applicable if sent.