Job Summary
Fixed term/secondment 12 months. Internal applicants should discuss suitability with line manager.
Role overview
Estates Booking and Utilisation Officer to manage internal and external space bookings, venue contracts, and support space utilisation projects across the Trust.
Main duties
* Coordinate internal and external room bookings, ensuring accurate records and compliance with Trust policies.
* Source and negotiate external venues, manage contracts, and maintain a database of approved venues.
* Support space planning projects, including moves, reconfigurations, and feasibility studies.
* Produce reports on space utilisation and financial spend.
* Liaise with Procurement, Finance, and Estates teams to ensure smooth processes.
* Deliver training and guidance on booking systems and space planning tools.
* Travel across multiple Trust sites and external venues as required.
Job responsibilities
Maintain accurate records of venue contracts, booking agreements, and occupancy data. Keep datasets such as room capacities, accessibility features, risk assessments, and usage history up to date and accessible. Support integration of data into Estates Management Systems and booking platforms. Assist with new space proposals, including decommissioning, re‑configuration, move management, feasibility studies, design tasks, implementation plans and timelines, coordinating external consultants and contractors. Support change management for space utilisation improvements, working closely with non‑property stakeholders.
Qualifications and Experience
* Educated to degree level and/or equivalent recognised knowledge and experience.
* Excellent numeracy and literacy skills.
Desirable
* RICS modules in Land Law and Property Management.
* Previous experience working within the NHS.
Essential experience and knowledge
* Proven experience working unsupervised in a busy administrative office environment.
* Experience developing and implementing policies and procedures.
Desirable experience and knowledge
* Knowledge of Property and Building Services terminology and processes, including understanding legal terms.
* Understanding of space planning principles and property layouts.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a Disclosure to the Disclosure and Barring Service.
Contract details
Fixed term, 12 months, full‑time, Band 5, £31,049 to £37,796 per annum.
Employer details
Gloucestershire Health and Care NHS Foundation Trust
Rikenel, Montpellier, Gloucester, GL1 1LY
Website: https://www.ghc.nhs.uk/who-we-are/jobs/
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