West Worthing Conservative Association Worthing, England, United Kingdom
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The postholder will play a key role in supporting the activities of the Association. As described below this includes outreach, office management, and fundraising to enhance local campaigning efforts and strengthen engagement with members, prospective members, and the wider community.
Initially, a major focus of the postholder will be to expeditiously raise the management of the Association Office (see below) up to a professional standard of operation as this is the foundation stone upon which the delivery of all the other responsibilities described in this job description will depend.
The postholder will assist with the coordination of local election campaign activity and engage with stakeholders (candidates, councillors, branch officers, association officers, trustees and Executive Council).
Whilst the postholder will be responsible to Association Officers it should be noted that the strategic business of the Association is overseen and guided by an Executive Council (EXECO) made up of representatives from each of the Branches and governed by rules laid down in the Constitution of the Conservative Party. The smooth running of EXECO’s proceedings, including an AGM, is the postholder’s responsibility.
The postholder will assist Branches (and where there is no active Branch, lead campaigners) to:
-Develop and maintain strong relationships with members, supporters and community groups.
-Maintain a dialogue with members to encourage regular donations and support the recruitment and retention of campaign volunteers.
-Deliver regular campaigning activities.
-Contact all new members and new voters and organise branch social events and fundraisers.
-Produce campaign materials, including leaflets and social media output (working with the Media Officer).
In addition the postholder will work with officers to produce and deliver periodic Association newsletters to members updating them on successes and forthcoming social events.
Management of the Association Office
The postholder will maintain accurate financial and membership records, support officers with meeting arrangements and minutes, ensure compliance with constitutional rules and electoral regulations, and provide an efficient service to all office users, office visitors and enquiries from members of the public.
The postholder will make payments to suppliers in accordance with credit terms and promptly bank income and maintain financial records to enable monthly reconciliation with bank statements.
At the end of each financial year the postholder will assist the Treasurer to submit an Annual Statement of Account to the Electoral Commission and will also assume responsibility for payroll, HMRC tax and NI submissions and NEST pension payments.
Although the Association employs a managing agent to look after tenanted properties the postholder may from time to time act as the initial point of contact if issues arise that require addressing either by the agent or the property trustees.
Fundraising and events
The postholder will work with the Deputy Chair, Membership and Fundraising to develop fundraising initiatives and social events, clubs (e.g. Patrons’s Club, Friday Lunch Club), and donation appeals with the aim of funding local campaign activities and sustaining the Association’s robust financial position.
This will include assisting in the timely production of event marketing material, both printed and digital, associated communications with members, and the recording of member attendance/contributions toward event delivery.
Election Periods
Campaigning will naturally escalate as election deadlines approach and this will require the postholder to demonstrate flexibility including some evening and weekend work. Following training, the postholder will be expected to assume responsibility for the administrative aspects of the role of Election Agent including oversight of election expenses and permitted expenditure limits.
Liaison with MP and supporting team
At such times that the constituency is represented by a Conservative MP the postholder will be expected to work closely with the MP and their organising team as and when required, particularly when members of the public wish to make contact on personal or political issues.
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