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Job overview
The inhouse HR Support Services team are looking for a part-time/job-share (3 days per week) HR Support Services Coordinator to support Managers and staff across the 6 Trust regions and coordinate the HR Support Services team to deliver our Trust objectives.
The HR Support Services Coordinator will oversee all activities relating to the processing and handling of HR and payroll forms, in line with Trust policy and NHS Terms and Conditions, under the direction of the Shared Services Manager.
Main duties of the job
This is a key role within the Trust with responsibility for delivering a high level of service to internal and external stakeholders, developing credibility in service provision through key working relationships.
Their approach will ensure that payroll paperwork is processed correctly, efficiently and to a high standard and is always responsive to the needs
of the Trust, our employees and our applicants. Strong working relationships with the Payroll and Recruitment teams will be essential to this post.
To have supervisory responsibility for HR Support Services team.
Working for our organisation
You'll have the opportunity to work in one of the most diverse regions in the country, with the vibrant capital city just a stone's throw away and the invigorating North Sea coast to the east.
At EEAST we bring together all our skills to provide 24 hour, 365 days a year urgent care to those in need of emergency and non-emergency medical treatment and transport in Bedfordshire, Hertfordshire, Essex, Norfolk, Suffolk and Cambridgeshire.
We are always looking to innovate our approaches and work together to offer the best possible patient care across our counties.
We aim to represent and value the diversity of our local communities through our workforce and service provision. We therefore positively encourage applications from under-represented groups, such as Black, Asian, or other ethnic groups, individuals with a Disability, or LGBTQ+ individuals who meet the specific criteria.
We at EEAST want to support our employees achieve a balance between work and other priorities, such as caring responsibilities, family commitments, further learning, and other interests. We therefore welcome flexible working requests.
Detailed job description and main responsibilities
For a thorough and comprehensive understanding of the role, including all its specific requirements and responsibilities, please consult the attached Job Description and Person Specification. This document provides an in-depth overview that will give you a clear and detailed picture of what the position entails.
Please note, should you be successful in your application, you will be required to undergo pre-employment checks, prior to receiving an unconditional offer, if full employment checks cannot be achieved (this will include existing and unserved disciplinary sanctions), then your offer may be withdrawn.
How to apply
Step 1 - Read the advert and the Job Description and Person Specification (attached)
Step 2 - Complete the online application
Step 3 - Complete the Supporting Statement - Your statement needs to indicate how you meet each of the criteria contained within the Person Specification. Please note, CVs are not accepted
Person specification
Qualifications
Essential criteria
1. EEducated to degree level, or equivalent experience in an HR or HR Payroll processing environment.
2. Must demonstrate commitment to personal and career development, eg good knowledge of Employment Law, Best Practice, regular attendance at Training or Update Sessions.
Desirable criteria
3. Graduate of Chartered Institute of CIPD (or working towards/be willing to work towards), or equivalent experience.
Skills and Knowledge
Essential criteria
4. Up to date knowledge of NHS Terms and Conditions and experience of applying this knowledge practically.
5. Excellent written and oral communication skills
6. Ability to devise and present information in a range of formats, and tailor presentation approach to a variety of audiences.
7. Competent user of Electronic Staff Records (ESR), and all Microsoft Office programmes.
8. Knowledge of Agenda for Change terms and conditions
9. Working with a diverse range of internal and external stakeholders.
Experience
Essential criteria
10. Experience of high-volume HR Payroll processing, ideally in an NHS environment.
11. Experience supervising staff.
12. Experience of planning, organising and scheduling activities for self, while working within a pressured working environment with changing and conflicting priorities.
Desirable criteria
13. Experience of implementing and monitoring systems and processes to support the delivery of an effective and efficient service.
Personal Attributes
Essential criteria
14. Attention to detail
15. Able to work independently, where needed, and to use own initiative to make positive change.
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Candidates who require a Skilled Worker visa to work in the United Kingdom can determine the likelihood of obtaining a Certificate of Sponsorship for this position by assessing their circumstances against the criteria specified on the Check if you need a UK visa - website. We encourage all applicants to review these criteria carefully to understand their eligibility for sponsorship.
References and Employment History: All references from current and previous employers, will be sought via their Human Resources Department and must cover a minimum of 3 years employment. Therefore, when completing the reference section of your application form, please give the address, telephone number and email address of the Human Resources Department and indicate your current/previous line manager and their departmental details.
All appointments will be subject to currently having a clean disciplinary record.
Please be advised that a No Smoking Policy is in operation throughout the Trust.
Guaranteed Interview Scheme - Under the Trust's commitment 'Positive about Disabled People', if you consider yourself as having a disability and you meet the minimum selection criteria for any post, you will get an automatic interview. By minimum selection criteria we mean that you must provide us with evidence in your application form which demonstrates the essential requirements as set out in the person specification and advertisement for a post.
We aim to represent and value the diversity of our local communities through our workforce and service provision. We therefore positively encourage applications, regardless of age, race, religion & belief, sex, gender reassignment, sexual orientation, marriage & civil partnership, pregnancy & maternity or disability.