Part-Time School Reception & Administration Assistant
Hours: 2:30pm - 4:30pm, Monday to Friday (Term-Time Only) Start Date: 14th April 2026 (with one training day during Easter break) Location: Reading Contract: Part-Time, Term-Time Only
Are you friendly, organised, and confident in a front‑of‑house role? We are looking for an enthusiastic and professional Reception & Administration Assistant to join the team and support the smooth running of our busy school office during the afternoon period.
This is an excellent opportunity for someone with strong administrative skills, great communication, and previous experience working in a school environment.
About the Role
Working at our school reception, you will be the welcoming face for parents, visitors, and staff, while providing essential administrative support across several areas of the school.
Your Key Responsibilities Will Include:
Reception Duties
* Welcoming visitors, parents, and carers
* Managing the school door and telephone
* Monitoring visitor sign‑in and ensuring safeguarding procedures are followed
* Responding to administrative emails
* Acting as the main reception contact between 2:30pm-4:30pm
Nursery Administration
* Creating invoices
* Reviewing availability and sending offers to parents
* Organising nursery visits
* Chasing outstanding payments
Lettings Administration
* Reviewing availability of school facilities for hire
* Ensuring hirer documentation is up to date
* Issuing invoices and following up on payments
* Arranging site visits
Sports Club Administration
* Preparing registers
* Setting up payment items on ParentPay
* Chasing outstanding club payments
Training Administration
* Updating staff training matrices
* Booking and coordinating training sessions
What We're Looking For
We are seeking a well‑organised, proactive, and approachable individual with:
* Experience using school MIS systems
* Strong Excel and general IT skills
* Confident and professional communication skills
* A friendly, welcoming manner with parents and visitors
* Excellent organisational skills and attention to detail
* Reliability and the ability to handle confidential information appropriately
* Full vetting clearance, including Enhanced DBS and satisfactory references
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