Job Description
Your Company: A well-established multi-site retail organisation is seeking an Accounts Payable Administrator to join its Head Office finance team. The business operates a portfolio of large retail centres and associated restaurant operations across the UK, supplying a wide range of products and services to customers nationwide. With a strong focus on operational efficiency and financial accuracy, the organisation manages high volumes of supplier transactions across retail stock, hospitality operations, and general business expenses. The finance team plays a key role in ensuring suppliers are paid accurately and on time, maintaining compliance with financial regulations while supporting internal teams across multiple sites.Your Role and Responsibilities:While in this position your duties may include, but are not limited to:
* Process day-to-day purchase invoices and credit notes to ensure the Accounts Payable ledger remains accurate, up to date, and in line with internal procedures.
* Handle invoice processing across multiple cost areas including retail stock, restaurant stock, and operational expenses.
* Ensure all VAT transactions are processed in accordance with HMRC regulations and company policies.
* Prepare and assist with mid-month and end-of-month BACS payment runs to ensure suppliers are paid accurately and on schedule.
* Reconcile supplier invoices against delivery documentation and investigate any discrepancies or anomalies.
* Communicate with internal teams across operational sites to resolve invoice, delivery, or pricing queries.
* Liaise directly with suppliers to manage account queries and ensure outstanding credits are received and processed.
* Maintain accurate and well-organised Accounts Payable records, files, and supporting documentation.
* Assist the wider finance team with general administrative tasks and support other Head Office service functions when required.
* Contribute to internal projects and process improvements within the finance department.
* Ensure financial records and processes remain compliant with company procedures and audit requirements.
* Work collaboratively with colleagues to maintain efficient financial operations and high service standards.
What You Will Need to Apply:
* Previous experience in an accounts, finance administration, or purchase ledger role is advantageous.
* Good understanding of Accounts Payable processes and financial administration.
* Basic knowledge of VAT processes and financial compliance requirements.
* Strong organisational skills with the ability to plan, prioritise, and manage workloads effectively.
* Logical and analytical approach with strong attention to detail.
* Good problem-solving skills and the ability to investigate discrepancies.
* Strong IT skills and confidence using finance systems and office software.
* Effective communication skills with the ability to liaise with suppliers and internal teams.
* Ability to work independently with minimal supervision while also contributing as part of a team.
* Positive, flexible, and proactive approach to work.
* Experience working within a finance or accounts environment.
* Strong working knowledge of Microsoft Excel.
What You Will Get in Return: This is a full-time opportunity within a stable and growing organisation, offering the chance to work within a supportive and collaborative finance team. You will gain valuable experience in a fast-paced accounts environment while contributing to the financial operations of a multi-site business. The role offers a competitive salary of up to £27,000 depending on experience, alongside company benefits and the opportunity for professional development within the finance function.
To express interest in this role and have a confidential chat, please reach out to:Christina Smith – Talent Acquisition SpecialistM: E: