Why Arup?
Arup's purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.
Unleash your creativity and take your skills to new heights while working on inspiring projects. At Arup, we believe in empowering our people to produce work that sets the bar for quality. Our passionate team shares our values, and that's why they love coming to work every day.
The Opportunity
Arup are seeking an Accounts Payable Assistant to join our dynamic and friendly team in Newcastle, UK, reporting to the Accounts Payable Supervisor for day‑to‑day activities. This role involves close collaboration across the Finance function, supporting accurate, timely and compliant financial processing.
The key purpose of the Accounts Payable Assistant is to check the validity of staff expense claims and supplier invoices ensuring that they are authorised in accordance with company policy, are compliant with tax and VAT regulations, categorised and coded correctly. To ensure staff and suppliers are paid within company policy guidelines via weekly BACS. To reconcile supplier statements and to resolve any associated queries. To prepare and process journals as and when required. To assist with other associated administrative tasks when necessary.
Key Responsibilities Include:
1. Processing and posting supplier invoices
2. Processing and auditing employee expenses
3. Ensuring strict adherence to VAT and tax regulations
4. Responding to internal and external queries (written and verbal)
5. Handling inbound calls for the Accounts Payable function
6. Reconciling supplier statements
7. Posting journal entries
8. Setting up and maintaining supplier and employee records within the finance system
9. Supporting ad‑hoc administrative tasks as required
Is This Role Right for You?
The successful candidate will bring:
10. Experience working within a team‑based finance environment
11. Previous Purchase Ledger / Accounts Payable experience
12. Strong transactional processing and data entry skills
13. Excellent communication and interpersonal skills
14. Outstanding organisational and prioritisation abilities
15. Experience working to monthly and annual deadlines
16. A commitment to service excellence and a “right first time” approach
17. A mindset focused on continuous improvement
What We Offer you
At Arup, we care about each member’s success, so we can grow together. Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.
We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.
Different People, Shared Values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.
Our Application Process
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