Conveyancing Legal Secretary
Owen Reed is looking for a Conveyancing Legal Secretary for a top law firm in London.
This is an excellent opportunity for an experienced Conveyancing Legal Secretary to support a busy fee earner and play a key role in the smooth delivery of conveyancing services. The Conveyancing Legal Secretary will help maximise fee-earning time by providing high-quality secretarial and administrative support in a client-facing environment.
The role requires a confident communicator who can deal with clients sensitively and discreetly, while working proactively with colleagues across the firm.
The Role
As a Conveyancing Legal Secretary, your principal responsibility will be to support the fee earner you report to, assisting with the day-to-day management of their workload and ensuring files are progressed efficiently and accurately.
Key Responsibilities
* Audio typing and preparation of correspondence including letters, emails and documents
* Opening and closing files, including completion of Anti-Money Laundering (AML) checks
* Drafting legal documents from audio dictation
* Managing photocopying, printing, scanning and arranging couriers
* Handling internal and external telephone calls, ensuring messages are passed on promptly
* Monitoring post and emails and responding appropriately
* Dealing with basic client queries and general administration
* Preparing bills and assisting with the billing process in liaison with fee earners and accounts
* Requesting cheques and bank transfers and processing monies received
* Providing reception cover as required
* Preparing and submitting SDLT, AP1 and FR1 applications via the Land Registry online portal
* Using conveyancing panel portals including LMS and Lender Exchange
* Ensuring applications are submitted within the OS1 priority period
* Responding to Land Registry requisitions prior to cancellation
About You
* Previous experience as a Conveyancing Legal Secretary
* Strong audio typing and document preparation skills
* Confident, professional and client-focused communication style
* Excellent attention to detail and organisational skills
* Ability to manage competing priorities in a busy environment
* Proactive, reliable and able to work both independently and as part of a team
* Discreet and professional when handling confidential information
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