We're seeking someone to join our team as an Executive Assistant in Glasgow Technology to engage with a wide range of Technology & wider business stakeholders, both internally & externally, support the local community of 850 people while being a great teammate who adds value to the organisation. This position is in the Glasgow Technology International Team which is responsible for a myriad of activity across the Division and in location. In the Technology division, we leverage innovation to build the connections and capabilities that power our Firm, enabling our clients and colleagues to redefine markets and shape the future of our communities. Since 1935, Morgan Stanley is known as a global leader in financial services, always evolving and innovating to better serve our clients and our communities in more than 40 countries around the world. Technology works as a strategic partner with Morgan Stanley business units and the world's leading technology companies to redefine how we do business in ever more global, complex, and dynamic financial markets. Morgan Stanley's sizeable investment in technology results in quantitative trading systems, cutting-edge modeling and simulation software, comprehensive risk and security systems, and robust client-relationship capabilities, plus the worldwide infrastructure that forms the backbone of these systems and tools. Our insights, our applications and infrastructure give a competitive edge to clients' businesses' and to our own. What you'll do in the role: Engagement with Senior Stakeholders: Locally, regionally & globally, including partnership with peers across locations as required Travel & Expenses: Co-ordinating and booking all travel, including flights, hotels, taxis etc. within the Firmwide Expense Policy. Closing out travel by processing expenses in a timely manner within Firmwide policy. Ensuring itineraries are organised in advance of business trips, along with any visas and country specific information/policies, as relevant. Meeting & Diary Management: Relevant for Senior Stakeholders in location including logistics such as booking conference calls, meeting rooms, catering and Multimedia, while being cognizant of time zones & other demands. Potential to be admin support in terms of meeting minutes as required. Project Activity & Support: Frequent local / regional / global events requiring support to execute e.g. coordination of diaries, meeting rooms, scheduling, catering & general logistics Data Analysis & Insight: Multiple opportunities to be involved with managing data / financials / systems to support the CAO [Chief Administration Officer] & Glasgow Tech Head & Glasgow Tech Division with their strategic & operational challenges Senior Internal and External Visitors: Liaison with fellow colleagues in advance of visitors in terms of diaries & events & producing schedules to accommodate competing demands on their time Key point of contact: For any queries from Glasgow Tech community & other Divisions, manage politely Space Management: Managing space/desk moves for teams, including comms & engagement activity associated with this New Starters: Supporting with new starters across the Glasgow Tech Division & working with relevant teams & managers as required Maintaining Team Documents / Procedures: Ensuring handover notes are kept live & documents stored in line with process Team Collaboration: Ability to get involved in ad hoc activities to support team members & stakeholders as required Understanding of Glasgow Tech & Morgan Stanley as a Business: Engagement with stakeholder. What you'll bring to the role: Strong working knowledge of all Microsoft Office applications, including Outlook, Word, Excel and PowerPoint skills & modern collaboration tools e.g. Microsoft Teams, Zoom, in addition to evolving collaboration technologies e.g. CoPilot Approachable, confident & friendly but professional personality; able to liaise with people at all levels Able to remain calm under pressure & manage last minute changes and/or high volume & complexity effectively & efficiently Pro-active, 'can do' approach, able to use own initiative and judgment with understanding of need for confidentiality Attention to detail while also able to see bigger picture of activity Able to accommodate & proactively manage & communicate last minute changes while ensuring effective communication Adaptable to new ways of working given constant evolution of technology & systems Organised, flexible, tenacious & capable of multi-tasking to meet deadlines Articulate; an effective communicator with clear and concise written and verbal communication skills Excellent time management & prioritisation skills while being able to work as part of a broader team Resilience - able to work through demanding tasks and learn, grow stronger and capable to overcome hard things in the future. WHAT YOU CAN EXPECT FROM MORGAN STANLEY: We are committed to maintaining the first-class service and high standard of excellence that have defined Morgan Stanley for over 89 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work. To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser. Certified Persons Regulatory Requirements: If t his role is deemed a Certified role and may require the role holder to hold mandatory regulatory qualifications or the minimum qualifications to meet internal company benchmarks. Flexible work statement Interested in flexible working opportunities? Morgan Stanley empowers employees to have greater freedom of choice through flexible working arrangements. Speak to our recruitment team to find out more. Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential. Our skilled and creative workforce is comprised of individuals drawn from a broad cross section of the global communities in which we operate and who reflect a variety of backgrounds, talents, perspectives, and experiences. Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting, developing, and advancing individuals based on their skills and talents.