Exile Group is a highly respected financial media company with a global footprint across trade & export, project, and commodity finance. Through our brands TXF, Proximo, and Uxolo we deliver:
* Breaking news and in-depth reports that drive decision-making
* Exclusive industry data that fuels financial markets
* World-class conferences and events connecting industry leaders worldwide
Our flagship brand, TXF, is a market leader providing innovative, interactive events and insight reports. Proximo and Uxolo, our newest brands, reflect our fast growth and commitment to delivering cutting-edge products.
At Exile, we combine career progression with a friendly, inclusive culture, supported by wellbeing initiatives and a positive work environment.
About the role:
As an Events & Operations Coordinator, you will support the delivery of high-impact global events (70% of your role) and provide business operations support (30%). You will support the wider Events Operations team on delivering high-impact global events from concept to execution including client communications, supplier research and delivering integral elements of larger events such as signage, AV or sponsor collateral. The remaining 30% involves business operations support, including organising internal social events, office management and general operational tasks to ensure smooth day-to-day business functions.
You will report directly to the Senior Events Operations Manager on a day-to-day basis whilst also working closely with the HR Manager and Head of Event Operations on business operations related matters. With international travel, and broad exposure across the business, it’s a dynamic, hands-on role for someone who thrives on detail, creativity, and collaboration.
Core Requirements:
In order to succeed in this role, it is expected that you will ideally have the following:
* 1-2 years’ experience in event coordination and/or office administration
* Good understanding of event processes and internal business systems is highly desirable
* Strong written and verbal communication skills; able to interact effectively with internal and external stakeholders
* Proficient in Microsoft Office (Excel, Word, PowerPoint) and experience with Salesforce or similar CRM systems is a plus.
* Strong organisation skills with the ability to prioritise tasks effectively and meet deadlines in a fast-paced environment.
* Ability to remain proactive, take initiative and work independently, while also being able to collaborate with the team when necessary.
* Adaptability to changing priorities and willingness to take on new tasks as the role evolves.
* Excited and willing to travel internationally and work outside standard business hours, as business needs dictate
Key Responsibilities:
Events Operations
* Support event operations with ongoing and ad-hoc tasks, including delegate lists, websites, and internal coordination
* As the role develops, you’ll take ownership of end-to-end delivery for specific event streams, award dinners, or key elements within larger events, as well as lead the delivery of a regional event, likely involving international travel 3-5 times per year.
* Source, contract, and liaise with venues and suppliers, including AV and networking add-ons
* Develop event branding and signage in collaboration with the event graphic designer (signage, handouts, badges, digital assets)
* Manage sponsor, partner, and delegate logistics and communications (including enquiries received to the operations inbox)
* Research and implement innovative ideas to enhance event experience and quality
* Represent the team in event meetings and collaborate cross-functionally to meet deadlines
* Respond to requests from senior leadership and support wider departmental initiatives
Business Operations
* Organise internal social events such as summer and christmas parties, strategy days and ad-hoc team get-togethers
* Order office and kitchen supplies as and when needed
* Manage equipment and replacing as and when needed
* Ensure a clean and organised workspace.
* Liaise with key office suppliers (Cleaner, fire alarms, lights, AC, repair works - largely maintenance)
* Assist with onboarding and offboarding of staff
* Support with business related administrative tasks (such as checking and distributing post)
Whats in it for you:
✈️ 25 days of annual leave + all UK bank holidays
🎄 Office shutdown each Christmas
📚 Ongoing training and career development opportunities
💻 Flexible hybrid working options from Day 1
🏦 Competitive ethical pension scheme with Royal London (UK-based)
✨ A vibrant, social and supportive work culture
💡 Private health insurance with Vitality (UK-based)
🎁 Perks platform with discounts and benefits
🎉 Regular social, networking, and sporting activities
🍏 Free breakfast, snacks, and fruit in the office
Diversity & Inclusion:
We celebrate diversity and believe in creating an inclusive workplace where everyone can thrive. If you require any accommodations during the interview process, just let us know - we’re happy to help!
Join Us and Be Part of the Story
If you’re ready to jumpstart your career, travel the world, and learn from the best, we’d love to hear from you.
📩 Apply now and start your journey with Exile Group
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