Job Title: Team Assistant
Location: London – Canary Wharf (2 days per week in the office)
Salary: £36,000 - £40,000 + Bonus + Strong Benefits Package
Full-Time: Permanent
Start Date: ASAP, can wait a few weeks for the right person
Our client, a highly regarded financial services firm, are seeking a Team Assistant to support the team of Executive Assistants in the business and C-level stakeholders.
The Role:
As a Team Assistant, you will act as a gatekeeper, organiser, and trusted partner, ensuring the senior leader’s time is used effectively and business objectives are delivered seamlessly. This role is a hybrid of senior administrative duties and Executive Assistant support for the team of EAs.
Key Responsibilities Include:
* Complex diary and inbox management, scheduling and prioritising across multiple demands
* Acting as a key point of contact for internal and external stakeholders, managing all correspondence with professionalism and discretion
* Taking ownership of projects and tasks, ensuring follow-through and timely completion
* Coordinating travel arrangements locally and internationally
* Planning and organising meetings, events, and offsites
* Preparing high-quality documents, reports, and presentations
* Managing expenses and processing invoices
* Taking accurate meeting minutes and tracking action points
* Supporting with broader administrative tasks as required
About You:
* Ideally has demonstrable experience supporting C-suite or senior executives in a fast-paced environment
* Holds experience within financial services or another professional services environment
* Strong communication skills
* Exceptional organisational skills and attention to detail
* Is an excellent communicator, able to build strong relationships with stakeholders at all levels
* Thinks strategically about time management, prioritisation, and workload
* Has a track record of taking ownership of work and delivering tasks end-to-end
* Is highly trustworthy and discreet, with experience handling sensitive and confidential information
Opportunity:
* Opportunity to work closely with a C-Level Executive and gain exposure to senior leadership decision-making
* Collaborative, high-performing environment with a collaborative culture
If this role is of interest, please apply below!