St Philip’s School is a special school offering places for pupils aged 9 to 19 with a wide range of abilities and additional needs, including complex autism. Located in the Royal Borough of Kingston, the school sits on a spacious green site in Chessington with extensive indoor and outdoor sports facilities, vocational spaces, and a dedicated pupil support team. Small class sizes allow dedicated staff to support each pupil’s development at their own pace, whether they are following academic pathways or focusing on life skills.
We are looking for a highly organised and proactive EHCP & School Administrator to join our team. This is a vital role supporting the effective coordination, monitoring, and review of pupils’ Education, Health and Care Plans (EHCPs), ensuring high‑quality provision for children with Special Educational Needs and Disabilities (SEND). The successful candidate will also provide wider administrative support across the school, helping to ensure smooth and efficient day‑to‑day operations within a busy school environment.
Key Responsibilities
* Coordinate and manage all aspects of EHCP processes, including annual reviews, documentation, and compliance with statutory timelines.
* Act as the main point of contact for EHCP‑related matters, liaising with staff, parents, and external professionals.
* Maintain accurate and up‑to‑date SEND and EHCP records, ensuring all files and data are organised and compliant.
* Support the SENCo with SEND administration, reporting, and preparation of documentation for assessments and reviews.
* Provide general administrative and office support, including reception duties, data management, and assisting with school‑wide operational tasks.
Key Requirements
* Experience working in a school or educational setting, with a strong understanding of SEND Code of Practice and EHCP processes.
* Excellent organisational, administrative, and workload prioritisation skills.
* Ability to handle sensitive information with discretion and professionalism.
* Confident communicator with staff, parents, and external professionals.
* Strong IT proficiency, including Microsoft Office, Excel, and school MIS systems.
What the school offers its staff
OHCAT is an exciting, forward‑thinking organisation, and we offer a range of benefits to attract and keep our staff, contributing towards maintaining and improving wellbeing and encouraging the required behaviours, achievements, values, and skills.
Rewards & Benefits
* Pathways for progression within the trust, ensuring you can grow and thrive in a supportive and inclusive environment.
* Pension Scheme – you will be enrolled in either the Local Government Pension Scheme (LGPS) or the Teachers' Pension Scheme (TPS), both offering life cover and financial protection for your family.
* Salary Sacrifice Schemes (Cycle Scheme, Employee Car Lease Scheme and Home Electronics Scheme).
* Employee Wellbeing – we support employee wellbeing with access to counselling, mental health support, generous leave, flexible working, and enhanced parental leave, including Employee Assistance Programme, My Gym Discounts, Corporate Eyecare Scheme.
* Employee Discounts (Blue Light Card, Costco Membership, Discounts for Teachers, and more).
* Other – Season Ticket Loan and Employee Referral Scheme.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification, Disclosure and Barring Service (DBS) medical, online and social media prohibition, from teaching, right to work, satisfactory references, suitability to work with children. You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
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