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Operations & scheduling coordinator

Oldham
Scheduling coordinator
£26,000 - £32,000 a year
Posted: 27 August
Offer description

Talent is recruiting the right hand to a fast-moving founder - to help shape the future of a growing business. We’re looking for a sharp, dependable, and commercially switched-on Operations & Scheduling Coordinator to join a values-led, fast-growing company operating in the property and compliance space. This is a hands-on, varied role for someone who thrives on ownership, autonomy, and making things happen. You’ll be a key player - not just a behind-the-scenes organiser. You’ll be part of the team on-site in our Failsworth office, five days a week The package on offer for this role is as follows: * Salary Up to £32,000 bonus after probation for new business wins * Based in Failsworth (Greater Manchester) - full-time, in-office * Monday–Friday, with occasional local travel * Bonus scheme, career progression, mentoring from founder The Role Key Responsibilities: * Manage the founder’s calendar, diary, meetings, and logistics * Scheduling & coordination - book and coordinate compliance services ( Asbestos, PAT, Fire Risk, etc). * Maintain annual compliance calendars for clients. * Liaise with subcontractors and field staff to ensure deadlines are met. Client Service * Handle inbound enquiries and provide updates to clients. * Send job confirmations and trigger review requests after appointments. Bookkeeping & Finance * Prepare quotes and invoices via Xero. * Upload receipts, reconcile transactions, and chase outstanding payments. Admin & Support * Maintain subcontractor records, certifications, and insurance documentation. * Support HR admin (holiday tracking, onboarding paperwork). * Provide diary management and inbox triage for the director when required. * Marketing Support (light) - Assist with LinkedIn updates, collecting testimonials, and keeping brochures up to date. The Person You’ll be naturally proactive, organised, and unflappable - the kind of person who thrives with variety and doesn’t need micromanaging. Confident when speaking with clients one moment and tradespeople the next. Proficient with Xero and cloud-based tools (Google Drive, CRM). Enjoys process, structure, and customer service. You’ll need: * At least 2 years in a support role (Ops Coordinator, or Office Manager-style) * Experience juggling multiple moving parts - and staying in control * Confidence using tools like Google Drive, WhatsApp, Xero, CRM platforms, and LinkedIn * Great written and verbal communication skills * A head for problem-solving and the initiative to get stuck in * Bonus if you’ve worked in property, compliance, or marketing outreach * Extra bonus if you’ve worked in a founder-led or small-business environment More than happy to discuss, even if you’ve not done everything on the spec feel free to get in touch and I’d be happy to advise as best I can

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